Asset Operations Coordinator

Asset Alliance Group; Stretford; On-site; GBP 23,000 - 30,000; Full time

Job summary

Asset Alliance Group is seeking an Asset Operations Assistant to support daily vehicle preparation and stock management at our Stretford site. You will engage with customers and colleagues to ensure optimal stock and fleet utilisation.

Key duties include check-ins/outs, documenting damages with photos, updating logs, yard movements, collection/delivery, valeting and monthly yard audits. Strong IT and detail orientation are essential.

Qualifications

• Excellent and effective communication and interpersonal skills.
• Strong IT skills – Internal systems, Microsoft, Excel and Outlook etc.
• Ability to work as part of a team and equally unsupervised.
• Proactive with a keen attention to the smallest of details.

Responsibilities

• Greet customers or agencies returning rental or used sales vehicles.
• Conduct thorough check-in inspections, documenting all relevant asset information.
• Capture and record any damages with photographs, in line with company and BVRLA standards.
• Update the vehicle movement log to reflect asset status and location.
• Greet customers or agencies collecting rental or sold vehicles.
• Perform detailed check-out inspections, ensuring all asset details are recorded.
• Photograph and document any pre-existing damages.
• Update the vehicle movement log accordingly.
• Relocate vehicles within the yard to optimise space and access.
• Ensure safe and efficient movement of both rental and sales stock.
• Transport vehicles to and from repairers or other locations as required.
• Collect AAG drivers or vehicle parts to support operational needs.
• Prepare rental vehicles to a high standard for the rental-ready line.
• Ensure cleanliness and presentation meet company expectations for both rental and sales assets.
• Conduct asset inspections at customer sites prior to return or inter-site transfers.
• Document and photograph asset condition, ensuring consistency with internal standards.
• Upload asset check-in data to R2C, listing all defects and attaching supporting photographs.
• Distribute relevant information to appropriate AAG personnel.
• Prepare and position vehicles for customer collection, whether for rental or post-sale.
• Ensure all documentation and vehicle presentation are complete and accurate.
• Perform monthly yard audits, verifying all on-site assets.
• Reconcile physical stock with the vehicle movement log and update the rental availability log accordingly.
• Prepare and submit business reports as and when required, in accordance with requests from line manager.

Skills

Communication

Interpersonal skills

IT skills

Teamwork

Attention to detail

Tools

Microsoft Excel

Outlook

Job description

Asset Alliance Group is seeking an Asset Operations Assistant to support daily vehicle preparation and stock management at our Stretford site. You will engage with customers and colleagues to ensure optimal stock and fleet utilisation.

Key duties include check-ins/outs, documenting damages with photos, updating logs, yard movements, collection/delivery, valeting and monthly yard audits. Strong IT and detail orientation are essential.