Asset Coordinator

Hogarth Worldwide Ltd; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Hogarth Worldwide is seeking an Asset Coordinator to manage digital and physical assets efficiently. This role involves overseeing asset workflows, maintaining inventory, and ensuring proper usage of asset management systems. The ideal candidate will have experience in production workflows and demonstrate strong organizational skills. Join a dynamic production house and contribute to innovative asset management solutions.

Benefits

25 days holiday

Private Medical & Dental Care (Bupa)

Life Assurance – four times annual salary

Pension Scheme

Employee Assistance Programme

WPP Group Discounts

Travel Season Ticket Loan

Mortgage Advice

1 Volunteering day per year

Qualifications

• Experience handling media data and asset libraries.
• Strong knowledge of media file types and their purposes.

Responsibilities

• Support the end-to-end lifecycle of company assets.
• Maintain accurate records of all physical and digital assets.
• Track the movement of assets to ensure accountability.

Skills

Organizational Skills

Communication

Attention to Detail

Education

Practical experience with Adobe Creative Cloud

Experience with inventory tracking software

Tools

MS Office

Job description

Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions. Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500.Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

About Hogarth

Hogarth Worldwide is the world’s leading creative content production company. Born to make the best work brilliantly, we combine craft, insight and technology to bring creative work to life for many of the world’s most famous brands.

What does an Asset Coordinator do at Hogarth?

Hogarth is seeking a highly organized and detail-oriented Asset Coordinator to join our growing team. This role is crucial in managing both digital and physical assets, ensuring their proper storage, accessibility, and efficient workflow within the agency. The Asset Coordinator will support the adoption and proper use of asset management systems, manage asset workflows, and play a key role in maintaining accurate inventory of client product samples, studio equipment, and wardrobe.

This is an exciting opportunity to contribute to a dynamic production house and help shape our future in technology and asset management. The successful applicant will have practical experience working within an agency handling both physical and media assets and demonstrable experience in production and post-production workflows. They will demonstrate the ability to critically dissect tasks and respond to both internal and external facing personnel with ease, professionalism and a positive attitude.

Responsibilities

Asset Management:

• Support the end-to-end lifecycle of company assets, including acquisition, distribution, usage, maintenance, and disposal.
• Maintain accurate records of all physical and digital assets, ensuring they are catalogued, labelled, and stored appropriately.
• Track the movement of assets such as hard drives, production studio kits, and client product samples to ensure accountability and minimise loss or damage.
• Conduct regular audits of inventory to ensure accuracy and compliance with company policies.

Inventory Management:

Manage and maintain inventory for:

• Drives:Monitor the usage, storage, and return of hard drives, ensuring proper data handling and security protocols are followed.
• Production Studio Kits:Ensure all equipment is accounted for, functional, and ready for use by production teams. Coordinate repairs or replacements as needed.
• Client Product Samples:Track the receipt, storage, and return of client-provided materials, ensuring timely delivery and proper handling.
• Develop and implement systems to optimise inventory levels and reduce inefficiencies.

Inventory System Administration:

• Utilize the Inventory system to track and manage asset workflows, inventory, and scheduling.
• Generate reports and provide insights on asset utilization, availability, and performance metrics.
• Collaborate with internal teams to ensure the Inventory system is used effectively and consistently across departments.
• Serve as the primary point of contact for asset-related inquiries from internal studio teams and client services teams.
• Work closely with production, operations, and IT teams to coordinate asset needs for projects and events.
• Communicate asset availability, status updates, and potential issues to stakeholders in a timely manner.

Process Improvement:

• Identify opportunities to improve asset management processes and implement best practices.
• Develop and maintain standard operating procedures (SOPs) for asset handling, inventory management, and inventory system usage.
• Stay up-to-date on industry trends and emerging technologies to enhance asset management capabilities.

Reporting lines and key stakeholders

This role reports to the Asset Solutions Director, EU and will be based at one of 4 studio locations across London but predominantly Wenlock Studios. You will work closely with the Production, Studio and Technical teams.

Requirements

• Proven experience handling media data and asset libraries.
• Strong knowledge of media file types and their purposes.
• Practical experience with Adobe Creative Cloud.
• Solid understanding of system infrastructures and networks.
• Experience managing data on servers, cloud archives, and storage solutions.
• Demonstrated experience providing support to end users.
• Exceptional organisational and inventory management skills.
• Experience with inventory tracking software or systems.
• Excellent communication skills (written and verbal).
• Goal-oriented with a strong team player mentality.
• Meticulous attention to detail and excellent administrative skills.
• Proficiency in MS Office, particularly Excel.

Diversity and Inclusion

Hogarth is committed to diversity and inclusion, through our ideas, our people, how we behave and conduct ourselves. Creating a truly inclusive culture at all levels of the organisation that encourages different points of view, making Hogarth not only a better company and place to work but an environment where everyone experiences connection, opportunity and a sense of belonging.

Hogarth Values

Heart and Soul: We love what we do. We bring energy and enthusiasm to all our work. We push boundaries, we are never satisfied and always want to find a better way.

Hands on: We don’t wait for things to happen, we get on with it. We are pragmatic and don’t have an ego. We do what it takes to get the job done to the highest standards.

Honest: We are straightforward; we speak openly and clearly. We operate with integrity and live up to our promises.

Happy family: We enjoy working together. We look out for our colleagues. We are an eclectic bunch. We want to work with people from many cultures and demand great things of each other. Even when things get tough, we don’t lose perspective or our sense of humour.

Hungry: We are an inquisitive community. We want to create an environment which inspires ourselves and others to be better. It is important to continuously challenge ourselves and our ways of working. We aim to provide staff with the opportunities to develop and learn.

Find out more at www.hogarthww.com/culture

The Package

• 25 days holiday
• Private Medical & Dental Care (Bupa)
• Life Assurance – four times annual salary
• Pension Scheme – Company contribution matched up as follows:
• An extra day leave on your Birthday
• Employee Assistance Programme
• WPP Group Discounts
• Travel Season Ticket Loan
• Mortgage Advice – In partnership with Charles Cameron and Associate
• 1 Volunteering day per year

#LI-Hybrid

#LI-ZD1

Inclusion and Impact

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment.

When you click the "Submit Application" button at the bottom of this page, this will send all the information you have added to Hogarth WW. Before you do this, we think it's a good idea to read through our Privacy st atement . This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.