Asset Coordinator

Hogarth; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading creative content production company is seeking an Asset Coordinator to manage digital and physical assets. The role involves supporting asset management systems, maintaining inventory, and collaborating with various teams. Ideal candidates will have strong organizational skills and experience in media asset handling.

Benefits

25 days holiday

Private Medical & Dental Care

Life Assurance

Pension Scheme

Employee Assistance Programme

WPP Group Discounts

Travel Season Ticket Loan

Gym Discounts

Mortgage Advice

1 Volunteering day per year

Qualifications

• Proven experience handling media data and asset libraries.
• Experience managing data on servers and cloud archives.

Responsibilities

• Support end-to-end lifecycle of company assets.
• Maintain accurate records of all physical and digital assets.
• Serve as primary point of contact for asset-related inquiries.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Education

Experience with Adobe Creative Cloud

Experience with inventory tracking software

Tools

MS Office

Adobe Creative Cloud

Job description

Join to apply for the Asset Coordinator role at Hogarth

Join to apply for the Asset Coordinator role at Hogarth

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Hogarth

Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions. Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

A Hybrid working model

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

About Hogarth

Hogarth Worldwide is the world’s leading creative content production company. Born to make the best work brilliantly, we combine craft, insight and technology to bring creative work to life for many of the world’s most famous brands.

What does an Asset Coordinator do at Hogarth?

Hogarth is seeking a highly organized and detail-oriented Asset Coordinator to join our growing team. This role is crucial in managing both digital and physical assets, ensuring their proper storage, accessibility, and efficient workflow within the agency. The Asset Coordinator will support the adoption and proper use of asset management systems, manage asset workflows, and play a key role in maintaining accurate inventory of client product samples, studio equipment, and wardrobe.

This is an exciting opportunity to contribute to a dynamic production house and help shape our future in technology and asset management. The successful applicant will have practical experience working within an agency handling both physical and media assets and demonstrable experience in production and post-production workflows. They will demonstrate the ability to critically dissect tasks and respond to both internal and external facing personnel with ease, professionalism and a positive attitude.

Responsibilities

Asset Management:

• Support the end-to-end lifecycle of company assets, including acquisition, distribution, usage, maintenance, and disposal.
• Maintain accurate records of all physical and digital assets, ensuring they are catalogued, labelled, and stored appropriately.
• Track the movement of assets such as hard drives, production studio kits, and client product samples to ensure accountability and minimise loss or damage.
• Conduct regular audits of inventory to ensure accuracy and compliance with company policies.
  
  

Inventory Management:

Manage and maintain inventory for:

• Drives: Monitor the usage, storage, and return of hard drives, ensuring proper data handling and security protocols are followed.
• Production Studio Kits: Ensure all equipment is accounted for, functional, and ready for use by production teams. Coordinate repairs or replacements as needed.
• Client Product Samples: Track the receipt, storage, and return of client-provided materials, ensuring timely delivery and proper handling.
• Develop and implement systems to optimise inventory levels and reduce inefficiencies.
  
  

Inventory System Administration:

• Utilize the Inventory system to track and manage asset workflows, inventory, and scheduling.
• Generate reports and provide insights on asset utilization, availability, and performance metrics.
• Collaborate with internal teams to ensure the Inventory system is used effectively and consistently across departments.
  
  

Collaboration & Communication:

• Serve as the primary point of contact for asset-related inquiries from internal studio teams and client services teams.
• Work closely with production, operations, and IT teams to coordinate asset needs for projects and events.
• Communicate asset availability, status updates, and potential issues to stakeholders in a timely manner.
  
  

Process Improvement:

• Identify opportunities to improve asset management processes and implement best practices.
• Develop and maintain standard operating procedures (SOPs) for asset handling, inventory management, and inventory system usage.
• Stay up-to-date on industry trends and emerging technologies to enhance asset management capabilities.
  
  

Reporting lines and key stakeholders

This role reports to the Asset Solutions Director, EU and will be based at one of 4 studio locations across London but predominantly Wenlock Studios. You will work closely with the Production, Studio and Technical teams.

Requirements

• Proven experience handling media data and asset libraries.
• Strong knowledge of media file types and their purposes.
• Practical experience with Adobe Creative Cloud.
• Solid understanding of system infrastructures and networks.
• Experience managing data on servers, cloud archives, and storage solutions.
• Demonstrated experience providing support to end users.
• Exceptional organisational and inventory management skills.
• Experience with inventory tracking software or systems.
• Excellent communication skills (written and verbal).
• Goal-oriented with a strong team player mentality.
• Meticulous attention to detail and excellent administrative skills.
• Proficiency in MS Office, particularly Excel.
  
  

Diversity and Inclusion

Hogarth is committed to diversity and inclusion, through our ideas, our people, how we behave and conduct ourselves. Creating a truly inclusive culture at all levels of the organisation that encourages different points of view, making Hogarth not only a better company and place to work but an environment where everyone experiences connection, opportunity and a sense of belonging.

Hogarth Values

Heart and Soul: We love what we do. We bring energy and enthusiasm to all our work. We push boundaries, we are never satisfied and always want to find a better way.

Hands on: We don’t wait for things to happen, we get on with it. We are pragmatic and don’t have an ego. We do what it takes to get the job done to the highest standards.

Honest: We are straightforward; we speak openly and clearly. We operate with integrity and live up to our promises.

Happy family: We enjoy working together. We look out for our colleagues. We are an eclectic bunch. We want to work with people from many cultures and demand great things of each other. Even when things get tough, we don’t lose perspective or our sense of humour.

Hungry: We are an inquisitive community. We want to create an environment which inspires ourselves and others to be better. It is important to continuously challenge ourselves and our ways of working. We aim to provide staff with the opportunities to develop and learn.

Find out more at www.hogarthww.com/culture

The Package

• 25 days holiday
• Private Medical & Dental Care (Bupa)
• Life Assurance – four times annual salary
• Pension Scheme – Company contribution matched up as follows:
• An extra day leave on your Birthday
• Employee Assistance Programme
• WPP Group Discounts
• Travel Season Ticket Loan
• Gym Discounts
• Mortgage Advice – In partnership with Charles Cameron and Associate
• 1 Volunteering day per year
  
  

Inclusion and Impact

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please contact [e-mail] if you need the job advert or form in another format.

Data

We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment.

When you click the "Submit Application" button at the bottom of this page, this will send all the information you have added to Hogarth WW. Before you do this, we think it's a good idea to read through our Privacy statement. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Advertising, Production, and Marketing

• Industries

  Media Production, Broadcast Media Production and Distribution, and Advertising Services

Referrals increase your chances of interviewing at Hogarth by 2x

Get notified about new Asset Coordinator jobs in London, England, United Kingdom.

Asset & Wealth Management - Administrative Assistant - London

London, England, United Kingdom 1 week ago

London, England, United Kingdom 2 weeks ago

Wealth Management - Administrative Assistant - London

London, England, United Kingdom 1 week ago

London, England, United Kingdom 5 months ago

Credit Risk Analyst Corp and Asset Finance

London, England, United Kingdom 1 week ago

City Of London, England, United Kingdom £50,000.00-£50,000.00 3 weeks ago

Trainee Assistant Practice Manager, The Bloomsbury Surgery, WC1

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 2 weeks ago

Woking, England, United Kingdom 2 weeks ago

GBM - Public Dept-London-Associate-Asset Servicing

London, England, United Kingdom 1 week ago

Administrative Assistant, Real Assets UK

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 3 days ago

London, England, United Kingdom 1 day ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 week ago

Urban Outfitters Merchandising Admin Assistant - Future Opportunities

London, England, United Kingdom 2 weeks ago

Asset and Transactions Advisory - Surveyor

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 1 month ago

FTSE 250 - Company Secretarial Assistant - 3665

Executive Assistant, Investment Management

London, England, United Kingdom 4 days ago

London, England, United Kingdom 2 weeks ago

Asset Transitions and Onboarding Specialist (London)

London, England, United Kingdom 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.