Archive and Records Administrator

Iron Mountain; Wick; On-site; GBP 24,000 - 32,000; Full time

Job summary

Iron Mountain is seeking a Document Review Specialist in Aberdeen to manage comprehensive document reviews and secure handling of critical records. You will use inventory systems and PDT scanners to process client orders, ensuring accuracy and compliance with ISO9001 and Sarbanes-Oxley standards.

The role supports training and health & safety initiatives. Ideal candidates combine administrative skills with warehouse experience, attention to detail, and professionalism in handling sensitive

Qualifications

• Exceptional attention to detail with high accuracy in document analysis.
• Strong IT literacy and comfort with inventory management software.
• Experience with warehouse operations and secure handling of physical assets.

Responsibilities

• Perform comprehensive review of sensitive documents ensuring regulatory and policy compliance.
• Precisely pick and retrieve files via inventory system and identify documents for destruction as required.
• Use inventory systems and PDT handheld scanners to process inbound/outbound client orders while maintaining inventory integrity.
• Ensure client assets are securely handled, stored, and properly wrapped/strapped as needed.
• Adhere to ISO9001, Sarbanes Oxley, and other standards; support quality and compliance processes.
• Mentor and train new team members; support health & safety initiatives.

Skills

Attention to detail

IT literacy

Warehouse & document mgmt

Confidentiality

Effective communication

Manual handling

Tools

Inventory management software

PDT handheld scanner

Job description

UK | Aberdeen | Unit 25,Wellheads Terrace Industrial Estates

Full time

J0105971

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let’s start the conversation.

As a Document Review Specialist, you’ll be responsible for the comprehensive review, management, and secure handling of critical documentation. Your day-to-day will involve:

• In-depth Document Review: Conduct thorough reviews of sensitive documents to identify and correct errors, discrepancies, and inconsistencies, ensuring compliance with all relevant regulatory frameworks, internal policies, and industry standards.
• Accurate Records Management: Precisely pick and retrieve files based on specific requests and inventory system instructions. This includes identifying documents for destruction according to company policies and regulatory requirements.
• Inventory System Proficiency: Utilize our inventory management systems and handheld scanning equipment (PDT) to accurately process inbound and outbound client orders, maintaining the integrity of inventory locations.
• Asset Protection: Ensure client assets are securely handled and stored, including proper stacking and secure wrapping/strapping of sensitive or delicate information.
• Quality & Compliance Assurance: Adhere to all system functions, processes, and site-specific requirements, including internal asset relocations, in line with Global Standards, Quality Management Systems (e.g., ISO9001), and key operating standards like Sarbanes Oxley.
• Team Support & Mentorship: Act as a mentor, providing training and coaching to new team members.
• Health & Safety: Uphold all health and safety regulations and promote the security of company property, equipment, and systems.

What You’ll Bring:

We’re looking for someone who combines administrative acumen with practical warehouse experience. Specifically, you’ll have:

• Exceptional Attention to Detail: A proven ability to analyze documents with a high degree of accuracy.
• Strong IT Literacy: Comfortable navigating various computer systems and proficient with inventory management software.
• Warehouse & Document Management Knowledge: Familiarity with warehouse operations, document storage practices, and secure handling of physical assets.
• Confidentiality & Professionalism: Demonstrated ability to handle sensitive information with utmost discretion.
• Effective Communication: Good written communication skills and the ability to work independently.
• Manual Handling Capability: Comfortable with tasks that involve manual handling.

Category: Operations Group

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail]. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE Requisition: J0105971