Archive and Records Administrator

Iron Mountain; Aberdeen City; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Iron Mountain is seeking a Document Review Specialist in Aberdeen to oversee thorough review and secure handling of critical documentation. You will manage records, use handheld PDT scanners, and ensure compliance with global standards and internal policies.

The role involves mentoring teammates, maintaining asset protection, and upholding health, safety, and security protocols across warehouse operations. A professional, detail-oriented approach is essential for success.

Qualifications

• Exceptional attention to detail with high accuracy in document analysis.
• Strong IT literacy and ability to navigate multiple computer systems.
• Experience or familiarity with warehouse operations and document storage practices.
• Ability to handle sensitive information discreetly and professionally.
• Excellent written communication and ability to work independently.
• Comfortable with manual handling tasks.

Responsibilities

• In-depth document review to identify errors and ensure regulatory compliance.
• Accurate records management and retrieval of files per requests and policies.
• Use inventory systems and PDT scanners to process inbound/outbound orders.
• Protect client assets through proper handling, stacking, and secure wrapping/strapping of materials.
• Adhere to ISO9001, Sarbanes-Oxley and site procedures for quality and compliance.
• Mentor and train new team members in processes and best practices.
• Maintain health and safety standards and secure company property.

Skills

Attention to detail

IT literacy

Warehouse knowledge

Confidentiality

Communication

Manual handling

Tools

Inventory management systems

PDT handheld scanners

Job description

UK | Aberdeen | Unit 25,Wellheads Terrace Industrial Estates

Full time

J0105973

As a Document Review Specialist, you'll be responsible for the comprehensive review, management, and secure handling of critical documentation. Your day-to-day will involve:

• In-depth Document Review: Conduct thorough reviews of sensitive documents to identify and correct errors, discrepancies, and inconsistencies, ensuring compliance with all relevant regulatory frameworks, internal policies, and industry standards.

• Accurate Records Management: Precisely pick and retrieve files based on specific requests and inventory system instructions. This includes identifying documents for destruction according to company policies and regulatory requirements.

• Inventory System Proficiency: Utilize our inventory management systems and handheld scanning equipment (PDT) to accurately process inbound and outbound client orders, maintaining the integrity of inventory locations.

• Asset Protection: Ensure client assets are securely handled and stored, including proper stacking and secure wrapping/strapping of sensitive or delicate information.

• Quality & Compliance Assurance: Adhere to all system functions, processes, and site-specific requirements, including internal asset relocations, in line with Global Standards, Quality Management Systems (e.g., ISO9001), and key operating standards like Sarbanes Oxley.

• Team Support & Mentorship: Act as a mentor, providing training and coaching to new team members.

• Health & Safety: Uphold all health and safety regulations and promote the security of company property, equipment, and systems.

What You'll Bring:

• Exceptional Attention to Detail: A proven ability to analyze documents with a high degree of accuracy.

• Strong IT Literacy: Comfortable navigating various computer systems and proficient with inventory management software.

• Warehouse & Document Management Knowledge: Familiarity with warehouse operations, document storage practices, and secure handling of physical assets.

• Confidentiality & Professionalism: Demonstrated ability to handle sensitive information with utmost discretion.

• Effective Communication: Good written communication skills and the ability to work independently.

• Manual Handling Capability: Comfortable with tasks that involve manual handling.

Category: Operations Group

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers' assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail]. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE

Requisition: J0105973