Apprenticeship and PTSA Operations Coordinator

Learning Academies Trust; Plymouth; On-site; GBP 22,000 - 30,000; Full time

Job summary

Plymouth-based role within Learning Academies Trust, working with Plymouth Teachers and School Alliance (PTSA) to coordinate apprenticeship delivery and PTSA activities.

You will coach, support and assess Level 3 Teaching Assistant and Early Years Educator apprentices while ensuring compliant, high-quality programme delivery and strong stakeholder engagement across schools and partner organisations.

Qualifications

• GCSE Maths and English (or equivalent).
• Level 3 qualification in Business Administration or relevant equivalent experience.
• Experience working in a busy administrative environment.
• Excellent organisational, communication and time management skills.
• Experience working with sensitive and confidential information.
• Strong Microsoft Office skills, including Word, Excel and Outlook.
• Ability to work independently, prioritise competing demands and meet deadlines.
• Commitment to safeguarding, learner support and continuous improvement.

Responsibilities

• Coordinating apprenticeship and PTSA administrative processes.
• Supporting the delivery of training programmes, CPD events and networking sessions.
• Coaching, mentoring and assessing apprentices.
• Monitoring apprentice progress and implementing timely interventions.
• Managing databases, tracking systems and programme records.
• Producing reports and supporting operational planning.
• Acting as a first point of contact for schools, apprentices and partner organisations.
• Supporting compliance, safeguarding and quality assurance requirements.
• Contributing to website and social media content.

Skills

GCSE Maths & English

Level 3 Admin

Administrative experience

Microsoft Office

Independent worker

Safeguarding

Education

Level 3 Business Admin

Tools

MS Word

MS Excel

Outlook

Job description

Plymouth Teachers and School Alliance (PTSA) is seeking an enthusiastic, organised and motivated Apprenticeship and PTSA Operations Coordinator to play a key role in supporting the delivery of high-quality apprenticeship programmes and wider PTSA services.

This is an exciting opportunity for someone with strong administrative and organisational skills who is passionate about supporting professional development and educational excellence. The successful candidate will combine operational coordination with coaching and assessment responsibilities, helping apprentices achieve their full potential while ensuring efficient and compliant programme delivery.

You will lead and coordinate a range of administrative and operational processes that support apprenticeship delivery, professional development events, and wider PTSA activities. In addition, you will coach, support and assess Level 3 Teaching Assistant and Early Years Educator apprentices, guiding them through their learning journey and preparing them for successful completion of their End Point Assessment (EPA).

Key responsibilities include:

• Coordinating apprenticeship and PTSA administrative processes.
• Supporting the delivery of training programmes, CPD events and networking sessions.
• Coaching, mentoring and assessing apprentices.
• Monitoring apprentice progress and implementing timely interventions.
• Managing databases, tracking systems and programme records.
• Producing reports and supporting operational planning.
• Acting as a first point of contact for schools, apprentices and partner organisations.
• Supporting compliance, safeguarding and quality assurance requirements.
• Contributing to website and social media content.

About you

We are looking for a professional and highly organised individual who can build positive relationships with a wide range of stakeholders.

You will have:

• GCSE Maths and English (or equivalent).
• Level 3 qualification in Business Administration or relevant equivalent experience.
• Experience working in a busy administrative environment.
• Excellent organisational, communication and time management skills.
• Experience working with sensitive and confidential information.
• Strong Microsoft Office skills, including Word, Excel and Outlook.
• The ability to work independently, prioritise competing demands and meet deadlines.
• A commitment to safeguarding, learner support and continuous improvement.

Experience supporting apprentices, learners or adults in a training environment would be beneficial but is not essential. Full training will be provided.

This role offers the opportunity to make a real difference by supporting the development of future education professionals while working within a collaborative and supportive team. You will be part of an organisation committed to high-quality training, continuous improvement and excellent service delivery.

About the Trust

The Learning Academies Trust is a family of 18 schools across Plymouth and surrounding areas, dedicated to delivering outstanding education to all our children, whatever their starting point or background. Our Trust’s mission is:

Together we will…

work with our children, families, and communities to provide exceptional learning opportunities for all our children

As part of the trust, we will support you to learn and develop, providing outstanding CPD and opportunities for collaboration between schools within the trust sharing resources, expertise and knowledge.

Further information about the position, the trust and the benefits we offer can be found in the attached recruitment pack.

Please note, the closing date is for guidance only. Successful applicants will be invited to interview at the earliest available opportunity. Learning Academies Trust reserves the right to close the vacancy early if a suitable candidate is found.

With 18 individual primary schools, the Learning Academies Trust is the largest primary school trust in Plymouth and the first education employer in Plymouth to achieve the Livewell Southwest Wellbeing at Work Bronze Award. The Trust is committed to supporting the wellbeing of all staff and is proud to work closely with official bodies to ensure we have a holistic approach to staff wellbeing.

We are committed to safeguarding and promoting the welfare of children and we expect all staff to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974; pre-employment checks will be carried out; references will be sought for all shortlisted candidates and all shortlisted candidates will be requested to complete a questionnaire about any convictions or adult cautions that are unspent. Guidance will be given to those shortlisted. Appointment is subject to an Enhanced DBS.