Estates Administrator

Learning Academies Trust; Plymouth; On-site; GBP 21,000 - 27,000; Full time

Job summary

Learning Academies Trust is seeking an Estates Administrator in Plymouth to join the central Estates team. The role supports compliance, maintenance, health and safety, sustainability, and capital projects, coordinating with schools and contractors to keep learning environments safe and fit for purpose.

The successful candidate will handle meetings, records, and reporting, and contribute to procurement and improvement works across the Trust.

Qualifications

• Recent experience in a busy administrative environment.
• Excellent organisational skills with ability to manage competing priorities.
• High attention to detail and accurate records.
• Strong Microsoft Office skills in Word and Excel.
• Ability to build positive relationships with stakeholders.
• Capable of working independently and as part of a team.
• GCSE English and Maths (Grade C/4 or equivalent).

Responsibilities

• Provide comprehensive administrative support to the Estates Manager and Estates team.
• Maintain accurate estates, facilities, and compliance records.
• Coordinate meetings, manage shared inboxes, and track actions.
• Monitor compliance schedules and support audits and inspections.
• Coordinate maintenance works and liaise with contractors and school staff.
• Maintain estates management systems and produce reports to support decision making.
• Assist with sustainability initiatives and Climate Action plans.
• Support procurement activities, capital projects, and condition improvement works.

Skills

Administrative experience

Organisational skills

Attention to detail

Microsoft Word

Microsoft Excel

Stakeholder relations

Teamwork and independence

GCSE English and Maths

Education

GCSE English and Maths (Grade C/4 or equivalent)

Tools

Microsoft Word

Microsoft Excel

Job description

Are you an organised and proactive administrator looking for a varied role where you can make a real difference? We are seeking an Estates Administrator to join our central Estates team and play a key role in supporting the effective management of our school estates.

This is an exciting opportunity to work in a fast-paced environment, providing essential administrative support across compliance, maintenance, health and safety, sustainability, and capital projects. The successful candidate will work closely with estates colleagues, schools and contractors to help ensure our learning environments remain safe, compliant, and fit for purpose.

As Estates Administrator, you will:

• Provide comprehensive administrative support to the Estates Manager and wider Estates team.
• Maintain accurate estates, facilities, and compliance records.
• Coordinate meetings, manage shared inboxes, and track actions.
• Monitor compliance schedules and support audits and inspections.
• Coordinate maintenance works and liaise with contractors and school staff.
• Maintain estates management systems and produce reports to support decision making.
• Assist with sustainability initiatives, including maintaining Climate Action and Sustainability Plans.
• Support procurement activities, capital projects, and condition improvement works across the Trust.

We are looking for someone who:

• Has recent experience in a busy administrative environment.
• Has excellent organisational skills and can manage competing priorities.
• Is highly detail-focused and able to maintain accurate records and data.
• Has strong Microsoft Office skills, particularly in Word and Excel.
• Can build positive relationships with a wide range of stakeholders.
• Is able to work independently and as part of a team.
• Holds GCSE English and Maths (Grade C/4 or equivalent).

Experience within estates, facilities, property management, compliance administration, or the education sector would be advantageous but is not essential.

About the Trust

The Learning Academies Trust is a family of 18 schools across Plymouth and surrounding areas, dedicated to delivering outstanding education to all our children, whatever their starting point or background. Our Trust's mission is:

Together we will…

work with our children, families, and communities to provide exceptional learning opportunities for all our children

As part of the trust, we will support you to learn and develop, providing outstanding CPD and opportunities for collaboration between schools within the trust sharing resources, expertise and knowledge.

Further information about the position, the trust and the benefits we offer can be found in the attached recruitment pack.

Please note, the closing date is for guidance only. Successful applicants will be invited to interview at the earliest available opportunity. Learning Academies Trust reserves the right to close the vacancy early if a suitable candidate is found.

With 18 individual primary schools, the Learning Academies Trust is the largest primary school trust in Plymouth and the first education employer in Plymouth to achieve the Livewell Southwest Wellbeing at Work Bronze Award. The Trust is committed to supporting the wellbeing of all staff and is proud to work closely with official bodies to ensure we have a holistic approach to staff wellbeing.

We are committed to safeguarding and promoting the welfare of children and we expect all staff to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974; pre-employment checks will be carried out; references will be sought for all shortlisted candidates and all shortlisted candidates will be requested to complete a questionnaire about any convictions or adult cautions that are unspent. Guidance will be given to those shortlisted. Appointment is subject to an Enhanced DBS.