Apprentice Administration Assistant

Getting In Limited; Chigwell; On-site; GBP 10,000 - 40,000; Full time

Job summary

An exciting opportunity awaits as an Apprentice Administration Assistant at a dynamic security services company. This role is perfect for those looking to kickstart their career in administration while gaining valuable experience in a supportive environment. You will be responsible for managing calls, coordinating engineer schedules, and assisting with various administrative tasks. With a focus on communication and organization, this position offers a chance to develop essential skills while contributing to the smooth operation of the company. Join a forward-thinking team that values hard work and a positive attitude, and take the first step towards a rewarding career.

Qualifications

• Strong communication and organization skills are essential.
• IT proficiency is required to manage internal systems.

Responsibilities

• Answering service department calls and managing job logs.
• Booking access for engineers and managing their schedules.
• General administration duties including invoicing and reporting.

Skills

Communication skills

IT skills

Organisation skills

Team working

Hard working

Bubbly personality

Outgoing personality

Education

Business Administration Level 3

Job description

Apprentice Administration Assistant

Apply From: 17/11/2024

Learning Provider

Delivered by INTEC BUSINESS COLLEGES LIMITED

Employer

ACCESS INTERNATIONAL SECURITY LIMITED

Vacancy Description

Main responsibilities:

• Answering calls for the service department.
• Logging, recording, and managing calls outs including those that require access booking.
• Monitoring and managing jobs on the internal systems to ensure they are issued to engineers or subcontractors.
• Despatching customer calls to engineers and contractors.
• Booking access with customers for engineer visits.
• Raising purchase orders to contractors for call outs or suppliers for equipment.
• Managing the engineers’ diaries and daily route planning.
• Receive engineer requests for training, tools, etc., and pass them on to the relevant supervisor.
• Managing and booking PPM’s (planned preventative maintenance).
• Creating and issuing of O&M documentation.
• Reporting on logged jobs, and engineer visits attended.
• Run, populate & manage reports for the maintenance division within AIS.
• Attend office or onsite meetings if required.
• Assisting with engineer/operatives timesheets.
• Typing and recording of invoices/payment applications.
• General administration duties that may also be required, i.e., scanning/filing or any reasonable request by manage mentor directors.

Areas of responsibility/accountability:

• Liaise with other departments within the business to help ensure the smooth and efficient passage of high-quality information and data.
• To help maintain (and improve) all of the company's procedures in accordance with the Health & Safety, Quality Management and Operational Systems.
• Meet company KPIs.

Key Details

Vacancy Title

Apprentice Administration Assistant

Employer Description

In 2003 Access International Security Ltd (AIS), began its story in London and focused originally on providing commercial security systems. Listening to our customers needs, this in time expanded to incorporate electrical / mechanical fit out services too, for all types and sizes of units. Today AIS continues its story of development with the addition of new services such as aftercare maintenance packages (SECLEC) as well as home automation and audio visual services. Over the last two decades, AIS has established itself as a successful service partner supporting our customers in ever expanding project complexity and size. The AIS team take great pride in their industry knowledge and expertise, as a result they are confident in providing excellence in every aspect; from costing a design to suit your budget, through to the delivery and aftercare service. Having our own dedicated teams on site for the duration of a project allows AIS to have a high degree of control over site factors such as project management and quality control. This means that there is no over-complication as to when certain contractors have to be on site to fit in with the timeline. We have it all at hand.

Vacancy Location

Unit 1 West Wing Sterling House Loughton IG10 3TS

Wage Frequency

Custom

Number of Vacancies

1

Vacancy Reference Number

1000287837

Key Dates

Apply From

17/11/2024

Closing Date For Applications

2024-12-16 23:59:59

Interview Begin From

Possible Start Date

2024-12-17 00:00:00

Training

Training to be Provided

• Business Administrator Level 3 programme
• End Point Assessment
• Work based Training

Learning Provider

INTEC BUSINESS COLLEGES LIMITED

Skills Required

Communication skills, IT skills, Organisation skills, Team working, Hard working, Bubbly personality, Outgoing personality

Apply Now