Divisional Administration Assistant Apprentice

Getting In Limited; London; On-site; GBP 20,000 - 24,000; Full time

Job summary

An established industry player is seeking a Divisional Administration Assistant Apprentice to join their dynamic team. This role involves being the first point of contact for various inquiries, coordinating meetings, and providing essential administrative support. You'll have the opportunity to enhance your skills in a vibrant environment, contributing to the success of a leading university. With a commitment to excellence and a focus on enriching society, this position offers a unique chance to grow professionally while making a meaningful impact. If you're eager to learn and thrive in a collaborative setting, this apprenticeship is the perfect fit for you.

Qualifications

• Strong communication and IT skills are essential for this role.
• Attention to detail and organisation skills are crucial.

Responsibilities

• Act as a first point of contact for enquiries to Associate Directors.
• Provide administrative support for meetings and events.

Skills

Communication skills

IT skills

Attention to detail

Organisation skills

Customer care skills

Problem solving skills

Administrative skills

Team working

Initiative

Willingness to learn

Education

Business Administrator Level 3 Apprenticeship

Job description

What do you want to search? Keyword Apprenticeship Type Location

Divisional Administration Assistant Apprentice

, Apply From: 28/04/2025

Learning Provider

Delivered by EALING, HAMMERSMITH & WEST LONDON COLLEGE

Employer

UNIVERSITY COLLEGE LONDON

Vacancy Description

• Act as a first point of contact for enquiries to the Associate Directors, co-ordinating meeting requests and handling; email, telephone, and in-person enquiries
• Process room bookings for Divisional committees, meetings and events
• Arrange hospitality for meetings, events and interviews and support these events in-person
• Provide administrative support, organise seminars, book venues, meetings suport and other administrative duties to the Associate Director (Education), and other Associate Directors for Divisional initiatives
• Support the maintenance of the Division’s intranet including SharePoint pages
• Produce a weekly digital Divisional newsletter
• Assist with minute taking in Divisional meetings
• Provide administrative support for Division-wide data collection exercises
• Assist with the organisation and publicity of Divisional events including, conferences, seminars and workshops
• Attend and contribute to regular Divisional Professional Service team meetings
• Actively follow and promote UCL’s policies, including its Equal Opportunities Policy
• Maintain an awareness and observation of Fire and Health & Safety Regulations
• Any other relevant duties as required by the Department manager and Head of Department

Key Details

Vacancy Title

Divisional Administration Assistant Apprentice

Employer Description

UCL is one of the world's top universities. At its establishment in 1826, UCL was radical and responsive to the needs of society, and this ethos – that excellence should go hand-in-hand with enriching society – continues today. UCL is a multi-faculty college of the University of London with a population of over 17,000 students, from more than 130 different countries. With an annual turnover exceeding £1 billion, it is a major research and education hub in London and globally.The Division of Biosciences is one of the world’s foremost centres for research and teaching in biological sciences and one of the largest Divisions within UCL. The Division has four Research Departments:- Cell and Developmental Biology (CDB)- Genetics, Evolution and Environment (GEE),- Neuroscience, Physiology and Pharmacology (NPP)- Structural and Molecular Biology (SMB)Each department undertakes a significant amount of research and teaching, and has a diverse portfolio addressing all areas of biology from protein interactions to cell function, organism development, genetics, population studies and the environment.

Vacancy Location

Gower Street London WC1E 6BT

Wage Frequency

Custom

Number of Vacancies

1

Vacancy Reference Number

1000317171

Key Dates

Apply From

28/04/2025

Closing Date For Applications

2025-05-19 23:59:59

Interview Begin From

Possible Start Date

2025-07-07 00:00:00

Training

Training to be Provided

Business Administrator Level 3 Apprenticeship Standard:

• You will be expected to attend college at Hammersmith Campus of West London College for one day per week during term time to complete the required classroom-based training

Learning Provider

EALING, HAMMERSMITH & WEST LONDON COLLEGE

Skills Required

Communication skillsIT skillsAttention to detailOrganisation skillsCustomer care skillsProblem solving skillsAdministrative skillsLogicalTeam workingInitiativePatienceIndependentWillingness to learn

Apply Now