AP Staff Accountant

The Carlyle Group; Greater London; On-site; GBP 35,000 - 52,000; Full time

Job summary

The Carlyle Group in London is seeking an experienced Accounts Payable professional to support the day-to-day operation of the AP function within the EMEA Corporate Accounting team. Based in London, you will manage invoice processing, payments, supplier records and employee expenses with accuracy and strong stakeholder service.

You will work with GPM and Concur, verify supplier banking details, ensure proper approvals, and assist with reconciliations and supplier queries in a fast-paced

Qualifications

• 3+ years in Accounts Payable or similar finance function.
• Strong Excel skills with data analysis and reporting abilities.
• Experience with ERP/invoice management or payment systems (e.g., PeopleSoft, Concur) is preferred.

Responsibilities

• Review invoices in the Global Payment Management (GPM) system with accurate data and approvals.
• Verify supplier details, cost centre allocation, and payment instructions before processing.
• Ensure supplier banking details match records and escalate inconsistencies.
• Support invoice approvals workflow and resolve processing errors promptly.
• Assist with entry and coding of invoices in GPM for complex transactions.
• Review employee expense reports in Concur for policy compliance and accuracy.
• Provide guidance on Concur queries and reimbursement procedures.

Skills

Accounts Payable

Excel

PeopleSoft

Concur

Problem solving

Stakeholder comms

Education

Secondary education or equivalent

Accounting qualification (AAT) beneficial

Further education in accounting/finance

Tools

GPM

Job description

Position Summary

The EMEA Payment Operations team is part of the London-based EMEA Corporate Accounting team, which sits within the wider global Corporate Accounting department. This position is based in London and is responsible for supporting the day-to-day operation of the Accounts Payable function. The role ensures invoices, payments, supplier records, and employee expenses are processed accurately and efficiently while providing a high level of service to suppliers and business stakeholders.

Requirements

Professional Experience

• 3+ years of experience in Accounts Payable, Payment Operations, or a similar finance function preferred.
• Basic understanding of accounting principles and accounts payable processes.
• Strong Microsoft Excel skills, including the use of formulas, data analysis, and reporting tools.
• Comfortable leveraging technology and AI-powered tools to improve efficiency and support problem solving.
• Prior experience with ERP, invoice management, or payment processing systems (e.g., PeopleSoft, Concur) preferred.

Competencies & Attributes

• Strong organisational and attention to detail skills.
• Excellent written and verbal communication skills.
• Strong team player with a positive attitude and collaborative approach.
• Ability to work independently and use sound judgement when resolving issues.
• Proactive and willing to take ownership of tasks and queries.
• Strong problem-solving skills with a practical, hands-on approach.
• Ability to prioritise workload and manage multiple competing deadlines.
• Comfortable working in a fast-paced environment and adapting to changing priorities.
• Ability to build effective working relationships with suppliers, stakeholders, and colleagues across global teams.Primary Responsibilities

Invoice, T&E Review & Processing

• Review invoices submitted through the Global Payment Management (GPM) system, ensuring all required information has been accurately captured and appropriately approved.
• Validate invoice details, including supplier information, legal entity, cost centre allocation, payment instructions prior to payment processing
• Verify supplier banking information against approved supplier records and elevate any inconsistencies in accordance with company controls and procedures
• Ensure invoices have progressed through the appropriate approval workflow before completing the Accounts Payable review and releasing them for payment
• Investigate and resolve invoice exceptions and processing errors in a timely manner
• Support the entry and coding of invoices within the GPM system where required, particularly for complex transactions or where additional assistance is needed by business stakeholders
• Work closely with requestors and approvers to ensure invoices are submitted accurately and sufficient supporting documentation is provided to facilitate timely processing.
• Review employee expense reports submitted through Concur, ensuring compliance with company policies and supporting documentation requirements.
• Verify the accuracy of expense coding, receipts, approvals, and policy adherence prior to approving reports for payment.
• Provide guidance and support to employees on Concur-related queries, expense policies, and reimbursement procedures.

Supplier Management & Controls

• Review and process supplier setup and modification requests submitted through the Global Payment Management (GPM) system, ensuring all required supporting documentation is complete and accurate.
• Perform supplier callback procedures in accordance with company policies and internal controls to validate supplier information and banking details.
• Review and validate supplier banking changes, escalating exceptions or discrepancies where appropriate.
• Maintain strong relationships with suppliers and internal stakeholders, resolving escalated issues relating to invoices, payments, and supplier records.

Payment Processing & Reconciliations

• Support payment processing activities and assist with payment runs as required.
• Allocate Direct Debit payments to the appropriate invoices and entities, ensuring transactions are accurately recorded and reconciled.
• Investigate and resolve unmatched or unidentified payments in a timely manner.

Education & Certificates

• Secondary education or equivalent required.
• Further education in accounting, finance, business, or a related field preferred.
• Accounting qualification or part qualification (e.g., AAT) beneficial but not required.

Who We Are

When people, ideas, and capital come together, opportunity expands across private markets. At Carlyle, this belief has shaped how we invest for decades, fueling growth for companies and delivering performance for investors.

Visit our website to learn more about our firm and the ways our platform is shaping private markets.