AI-Enabled Junior Admin & Operations Specialist

Foundation Partners Group; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

Foundation Partners Group is seeking a Junior Administrator in Greater London to provide essential office support and assist with supplier, bookings, and guest communications. You will learn rapidly, embrace AI tools thoughtfully, and contribute to daily operations across multiple admin streams.

You will gain exposure to apartment listings, contracts, and documentation while developing organisational skills and professional communication in a dynamic team environment.

Qualifications

• Excellent attention to detail and accuracy.
• Strong organisational skills with methodical records.
• Confident, professional communication across channels.
• Willingness to learn new systems (Beds, Xero, CRM, SharePoint).
• Proactive, flexible attitude and reliable team player.

Responsibilities

• Add and update apartment listings on Beds.
• Keep supplier information current on Beds and CRM.
• Prepare new supplier contracts and file them digitally.
• Process client bookings for the sales team.
• Chase any outstanding contracts where needed.
• Request and chase client guest and travel details.
• Input guest information onto Beds accurately.
• Send arrival letters to clients.
• Keep process documents up to date.
• File documents digitally on SharePoint and keep filing system organised.
• Generate spreadsheets and support general admin tasks.
• Answer calls, book business travel, keep the office running.
• Manage stationery, laminating, shredding, and basic operations.
• Create apartment packs, key rings, and support general needs.

Skills

Attention to detail

Organisational skills

Professional communication

Quick learner

Proactive attitude

Tools

Beds

Xero

CRM

SharePoint

Job description

Foundation Partners Group is seeking a Junior Administrator in Greater London to provide essential office support and assist with supplier, bookings, and guest communications. You will learn rapidly, embrace AI tools thoughtfully, and contribute to daily operations across multiple admin streams.

You will gain exposure to apartment listings, contracts, and documentation while developing organisational skills and professional communication in a dynamic team environment.