Administrator

Foundation Partners Group; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

Foundation Partners Group is seeking a Junior Administrator in Greater London to provide essential office support and assist with supplier, bookings, and guest communications. You will learn rapidly, embrace AI tools thoughtfully, and contribute to daily operations across multiple admin streams.

You will gain exposure to apartment listings, contracts, and documentation while developing organisational skills and professional communication in a dynamic team environment.

Qualifications

• Excellent attention to detail and accuracy.
• Strong organisational skills with methodical records.
• Confident, professional communication across channels.
• Willingness to learn new systems (Beds, Xero, CRM, SharePoint).
• Proactive, flexible attitude and reliable team player.

Responsibilities

• Add and update apartment listings on Beds.
• Keep supplier information current on Beds and CRM.
• Prepare new supplier contracts and file them digitally.
• Process client bookings for the sales team.
• Chase any outstanding contracts where needed.
• Request and chase client guest and travel details.
• Input guest information onto Beds accurately.
• Send arrival letters to clients.
• Keep process documents up to date.
• File documents digitally on SharePoint and keep filing system organised.
• Generate spreadsheets and support general admin tasks.
• Answer calls, book business travel, keep the office running.
• Manage stationery, laminating, shredding, and basic operations.
• Create apartment packs, key rings, and support general needs.

Skills

Attention to detail

Organisational skills

Professional communication

Quick learner

Proactive attitude

Tools

Beds

Xero

CRM

SharePoint

Job description

We're looking for a Junior Administrator to join our team — someone with a sharp eye for detail, a can-do attitude, and the drive to learn new systems quickly. We’re also looking for someone who is open to embracing AI tools and using them thoughtfully to support the team, strengthen their own role, and improve efficiency.

This is a brilliant opportunity for someone who wants variety, responsibility, and genuine progression. You'll be working closely with the team, getting exposure to everything from supplier management and finance processes to guest communications and event preparation — no two days will look the same.

What You'll Be Doing:

Apartments & Suppliers

Adding and updating apartment listings on our booking system (Beds)

Keeping supplier information current on Beds and our CRM

Preparing new supplier contracts and filing them digitally

Bookings & Contracts

Processing client bookings for the sales team

Chasing any outstanding contracts where needed

Guest Communication

Requesting and chasing client guest and travel details

Accurately inputting guest information onto Beds

Sending arrival letters to clients

Documentation & Filing

Keeping process documents up to date

Filing documents digitally on SharePoint and helping keep our filing system organised

General Office Support

Document support – generating various spreadsheets

Answering phone calls, booking business travel, keeping the office running smoothly (yes, including the plants!)

Stationery orders, laminating, shredding — the everyday admin tasks that keep things ticking

Operational support – creating apartment packs, key rings and supporting any general operational needs

What We're Looking For

Excellent attention to detail — you notice the things others miss

Strong organisational skills and a methodical approach to records and filing

Confident, professional communication, whether by phone, email or in person

A quick learner who's comfortable picking up new systems (Beds, Xero, CRM, SharePoint) — prior experience is a bonus, not a requirement

A proactive, flexible attitude, happy to follow up on tasks without being asked twice

Why Join Us

This role is designed to grow. You'll get hands-on exposure across supply and client-facing work, building a broad skill set that opens doors as you develop.

If you're organised, reliable, and hungry to build a career in administration, we'd love to hear from you.