Admissions Coordinator

Walbrook Institute London; Greater London; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Company pension plan

Private medical insurance

Life insurance

Perkbox membership

Job summary

Walbrook Institute London is seeking an Admissions Coordinator to manage the full admissions cycle, ensuring policy compliance and a positive applicant experience. You will coordinate data in HubSpot and Quercus, handle enquiries, and work with multiple teams to meet recruitment targets.

The role reports to the Head of Admissions within the Student Engagement team, based in London, with a clear focus on delivering efficient processes and excellent student service in a competitive UK and

Qualifications

• Proven track record in Admissions with a UK university/institution.
• Excellent problem-solving skills and reliability with process improvements.
• Proficiency in MS Office; experience with CRM systems is desirable.

Responsibilities

• Oversee full admissions process, verify documents and adhere to policies.
• Maintain applicant data in HubSpot and Quercus for enrolment readiness.
• Handle admissions enquiries within SLAs and provide excellent applicant experience.
• Coordinate with Sales, Enrolment, Student Support, Registry, and Faculty to optimise processes.
• Issue CAS in line with UKVI policies and ensure accuracy.
• Identify tech solutions to streamline admissions and monitor sector developments.

Skills

Fluent English

Problem-solving

Teamwork

Attention to detail

Communication

Collaboration across teams

Adaptability

Innovation

Tools

HubSpot

Quercus

MS Office

Job description

ADMISSIONS COORDINATOR

Job Description

Based: London
Salary: Up to £30,000 per annum
Hours: Permanent, full time - 37.5 hours per week (Monday to Friday)
Department: Student Engagement Team
Reports to: Head of Admissions

Role Overview

The Admissions Coordinator will screen and assess applications in accordance with our admissions policies and internal and external regulations, ensuring high integrity of the admissions process and an excellent experience for applicants. In doing so, they will be responsible for ensuring high levels of student satisfaction through the admissions process, work cross-functionally to secure the student’s registration and support Walbrook’s student recruitment targets. The role is required to work across teams, building strong relationships with internal and external stakeholders, and provide mutual support with other departments. Reporting to and working closely with the Head of Admissions, this is a key role within the Student Engagement team, playing a significant part in helping Walbrook Institute meet its student recruitment targets. The post holder will operate in a highly competitive UK and international student recruitment environment, where daily operations are characterised by tight turnaround times, high-pressure work periods, and consistently growing application volumes. At all times, the post holder must carry out their responsibilities with due regard to Walbrook’s policies. In this role, the post holder is required to accurately interpret and apply policies and procedures. And therefore, the post holder contributes significantly to the Department’s and Walbrook Institutes’s corporate objectives.

Key Responsibilities

• Responsible for the full admissions process, ensuring all required documents are provided, complete and verified where appropriate. You will make admissions decisions in line with policies and guidelines, escalating to the Head of Admissions when necessary
• Maintain and update student data in our applicant record system HubSpot and student record system Quercus ensuring completeness of the record in preparation for the applicant's enrolment
• Manage all admissions enquiries to agreed Standard Service Levels regarding turnaround times and Service Excellence
• Keep updated on study programs, marketing promotions and discounts to effectively assist applicants
• Provide exceptional customer support to applicants, addressing enquiries primarily through email and meeting performance metrics and service level standards to ensure an excellent applicant experience
• Collaborate with other departments, such as Sales, the Enrolment team, Student Support team, Registry team and the faculty to optimise processes and improve customer service
• Issue Certificates of Acceptance for Studies (CAS) to international students enrolled in on-campus programmes, ensuring full compliance with Walbrook CAS regulations and UKVI policy, maintaining a high standard of accuracy and attention to detail throughout
• Collaborate with the Head of Admissions to identify and implement technological solutions that streamline admissions processes, driving continuous improvements in operational efficiency
• Actively monitor and communicate developments across the admissions sector, with a focus on key recruitment markets and the specific needs of our applicant cohorts, ensuring the institution remains informed and responsive to emerging trends
• Carry out other relevant duties as required by the Head of Admissions and the Director of Student Engagement in support of the Student Engagement Team’s operations.

Skills and Qualification

• Proven track record and competency working in the field of Admissions with a UK University/Institution
• Excellent problem-solving skills, goal-oriented and reliable behaviour and open to process improvements
• Proficiency in MS Office, experience with CRM systems or similar, quick to learn new IT systems
• Teamwork and independent work, striking a balance between the two
• Accurate, efficient, strong attention to detail, customer centric
• Understanding of UKVI compliance regulations in context to CAS issuance
• Communicating effectively with different audiences
• Fluent English skills, both written and spoken
• Collaboration across teams and adaptability to fast changing processes
• Innovation – proactively identify possibilities for process improvements

We support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Lifestyle

• Company pension plan
• Private medical insurance
• Life insurance
• Perkbox membership

Life Balance

• Work Your Way - flexibility that works for you
• Generous holiday entitlements, increasing with length of service
• Excellent maternity & paternity policies
• Volunteering days
• Birthday day off

Wellbeing & Support

• Wellbeing Group programmes
• Twice a year "wellbeing pass" to allow time for yourself
• Employee Assistance Programme (EAP)

Closing date: 04 September 2026

Interviews: 11 September 2026

30000 - 30000 GBP (monthly)