Admissions & Compliance Officer

ICMP - The Institute of Contemporary Music Performance; Greater London; On-site; GBP 18,000 - 30,000; Full time

Benefits offered by this job

Employee Assistance Program

Auto-Enrolment Pension Scheme

Cycle to Work Scheme

Discount for Masters Programmes

Occupational Maternity Pay

Occupational Paternity Pay

Occupational Sick Pay

Job summary

SAE Institute UK, part of the AD Education group, is seeking an Admissions & Compliance Officer to oversee the admissions process across domestic and international applicants, ensuring accuracy and timely decisions while upholding UKVI sponsorship duties.

You will advise students and staff on visa requirements, manage data using the SMS/Student Management Systems, and collaborate with UCAS, finance teams, and academic staff to maintain compliance and a positive learner experience.

Qualifications

• Experience in Higher Education admissions, including UCAS and student finance processes.
• Knowledge of Home Office sponsorship duties and visa compliance requirements.
• Familiarity with international student admissions and UKVI requirements.
• Proficiency in MS Office and Student Management Systems.

Responsibilities

• Process direct applications (UCAS, deferrals, internal referrals).
• Make conditional and unconditional offers to applicants who meet criteria; liaise with faculty for non-standard admissions.
• Coordinate visa checks and sponsor duties; maintain accurate records in SMS.
• Provide guidance on visa requirements to students and staff; ensure timely SMS reporting.
• Produce admissions reports and support open days and recruitment events.

Skills

Higher Education admissions

UCAS knowledge

Student finance knowledge

Right to work in UK

Education

Degree level education

Tools

MS Office

Student Management Systems

Job description

AD Education UK is a growing network of leading creative education institutes in the UK. The group's institutions are united around strong values and sharing a vision for creativity and innovation within creative media education. With over 40 years of pioneering and sector-leading experience, our graduates can be found throughout the music, film, games and wider creative media sectors, winning prestigious awards and employed within the highest echelons of their respective creative fields. Our market-leading portfolio of schools includes The Institute of Contemporary Music Performance and SAE Institute UK.

SAE Institute was founded in 1976 and is a globally operating higher education provider focused on creating a talent pipeline for the creative media industries. Our network of campuses spans over 28 countries on six continents with more than 40 campuses. SAE Institute in Europe is Part of the AD Education group of companies, delivering industry-focused creative education to more than 30,000 students. SAE offers industry-focused Creative Media Degrees across eight subject areas - Audio, Content Creation & Online Marketing, Film, Game Art Animation, Games Programming, Music Business, Visual Effects, and Web Development.

ICMP (The Institute of Contemporary Music Performance) is a leading UK music school with campuses in London and in 2025 opening in Liverpool and Leeds. For over 35 years, ICMP has been at the forefront of contemporary music education, offering personalised, industry-focused training to help students thrive in the competitive music industry. ICMP delivers innovative undergraduate and postgraduate courses, including specialisations in Electronic Music Production, Live Event Management, and Music Marketing.

Requirements

• Contract Type: Full-Time
• Location: Liverpool/London
• Contracted Hours: 37 hours
• Salary: up to £30,380 (Depending on experience)

The Role

As Admissions & Compliance Officer, you will be a key figure in ensuring our admissions process runs smoothly while maintaining strict compliance with internal and external regulations—particularly around UK student visas. You will advise students and staff on visa requirements, process applications (domestic and international), and keep accurate records to ensure ADE UK remains fully compliant.

This dual-focus position requires someone experienced in higher education admissions and knowledgeable about UKVI regulations. If you're passionate about delivering a positive student experience and meticulous about regulatory compliance, this role is for you.

Key Responsibilities

Admissions

• Process and assess direct applications (including UCAS, deferrals, and internal referrals).
• Identify applications that require academic interviews or needs assessments; coordinate with relevant internal stakeholders.
• Verify qualifications, check documentation for authenticity, and manage the application database.
• Maintain polite and customer-focused communication with prospective students (and parents where relevant).
• Make conditional and unconditional offers to applicants who meet standard criteria; liaise with faculty for non-standard admissions.
• Ensure accurate and thorough updating of applicant data, including UCAS and internal Student Management Systems.
• Produce regular recruitment figures and admissions reports; assist with open days and recruitment events.

Visa Compliance

• Serve as the SAE specialist in UK visa matters, providing advice to staff and students on all visa-controlled categories (Student Route, Graduate Route, etc.).
• Act as a Level 1 User on the Sponsor Management System (SMS) for sponsored students.
• Coordinate all UKVI checks, ensuring compliance with sponsorship duties and requirements (e.g., licence renewal, CAS issuance, attendance monitoring).
• Keep track of changes in immigration law and update SAE policies accordingly.
• Maintain accurate records of visa documentation, including passports, BRPs, and expiring visas; ensure timely SMS reporting.
• Provide training to relevant staff on sponsor responsibilities and compliance procedures.

Key Performance Indicators

• Compliance & Sponsorship: Maintain full compliance with UKVI regulations and retain Home Office sponsorship status.
• Efficient Admissions: Prompt, courteous, and accurate processing of student applications within agreed timescales.
• Data Integrity: Maintain up-to-date and precise electronic records for all applicants and registrations.
• Reporting: Provide regular, clear, and timely reports on admissions and compliance figures.
• Collaboration: Develop productive relationships with internal teams and external partners (e.g., UCAS, SLC, QAA).

Essential Criteria

• Proven experience working in Higher Education admissions, including knowledge of UCAS and student finance processes.
• Demonstrable understanding of Home Office sponsorship duties and visa compliance requirements.
• Familiarity with international student admissions and UKVI requirements.
• Proficiency in MS Office and experience using databases or Student Management Systems.
• Must have the right to live and work in the UK.

Desirable Criteria

• Educated to degree level (or holds an equivalent vocational qualification).
• Experience delivering guidance or presentations to groups.
• A background or strong interest in creative media industries.

Person Specification

• A strong team player who motivates and supports colleagues while achieving individual targets.
• Customer-service mindset: approachable, empathetic, and solutions-focused.
• Well-organized, adaptable, and resilient under pressure, with the ability to meet multiple deadlines.
• Demonstrates integrity and professionalism at all times.
• Approachable and collaborative, maintaining a positive, can-do attitude.
• Committed to continuous improvement, both personally and within the admissions & compliance function.

Why Join SAE?

• Be part of a global institution dedicated to creative industries and cutting-edge education.
• Collaborate in a dynamic, international environment supporting diverse learners.
• Take ownership of critical compliance tasks, shaping the future of the institution's growth and reputation.
• Enjoy opportunities for professional development in both admissions and regulatory compliance.

Benefits

• Employee Assistance Program
• Auto-Enrolment Pension Scheme
• Cycle to Work Scheme
• Discount for Masters Programmes
• Occupational Maternity Pay
• Occupational Paternity Pay
• Occupational Sick Pay

Note: ADE UK is an equal opportunities employer and is committed to safeguarding and promoting the welfare of young people and vulnerable adults. Successful candidates will be required to obtain a satisfactory enhanced DBS disclosure.