Admissions & Compliance Officer

ICMP; Liverpool; Hybrid; GBP 18,000 - 30,000; Full time

Benefits offered by this job

Employee Assistance Program

Auto-Enrolment Pension Scheme

Cycle to Work Scheme

Discount for Masters Programmes

Occupational Maternity Pay

Occupational Paternity Pay

Occupational Sick Pay

Job summary

SAE Institute UK is seeking an Admissions & Compliance Officer to manage the admissions process with strict UKVI compliance. You will advise on visa requirements, process domestic and international applications, and keep accurate records to ensure full sponsorship compliance.

The role focuses on admissions, data integrity, and collaborative cross-team work. It requires knowledge of UCAS, student finance, and sponsor duties.

Qualifications

• Experience in higher education admissions, including UCAS and student finances.
• Understanding of Home Office sponsorship duties and visa compliance.
• Familiarity with international student admissions and UKVI requirements.
• Proficiency in MS Office and using databases or student management systems.
• Right to live and work in the UK.

Responsibilities

• Process and assess direct applications (including UCAS, deferrals, and internal referrals).
• Coordinate interviews or needs assessments with relevant internal stakeholders.
• Verify qualifications and manage the application database.
• Maintain polite and customer-focused communication with prospective students and parents.
• Make offers and liaise with faculty for non-standard admissions.
• Update applicant data including UCAS and internal systems.
• Produce recruitment figures and assist with open days and events.
• Serve as SAE visa specialist advising on visa categories.
• Coordinate UKVI checks and sponsorship duties.
• Maintain records of visa documentation.
• Provide training on sponsor responsibilities.

Skills

Higher Education admissions

UCAS knowledge

Visa compliance

MS Office

Student Management System

International admissions

Education

Degree or equivalent qualification

Tools

Student Management System

Job description

AD Education UK is a growing network of leading creative education institutes in the UK. The group’s institutions are united around strong values and sharing a vision for creativity and innovation within creative media education. With over 40 years of pioneering and sector-leading experience, our graduates can be found throughout the music, film, games and wider creative media sectors, winning prestigious awards and employed within the highest echelons of their respective creative fields. Our market-leading portfolio of schools include The Institute of Contemporary Music Performance and SAE Institute UK.

SAE Institute was founded in 1976 and is a globally operating higher education provider focused on creating a talent pipeline for the creative media industries. Our network of campuses spans over 28 countries on six continents with more than 40 campuses. SAE Institute in Europe is Part of the AD Education group of companies, delivering industry-focused creative education to more than 30,000 students. SAE offers industry-focused Creative Media Degrees across eight subject areas – Audio, Content Creation & Online Marketing, Film, Game Art Animation, Games Programming, Music Business, Visual Effects, and Web Development.

ICMP (The Institute of Contemporary Music Performance) is a leading UK music school with campuses in London and in 2025 opening in Liverpool and Leeds. For over 35 years, ICMP has been at the forefront of contemporary music education, offering personalised, industry-focused training to help students thrive in the competitive music industry. ICMP delivers innovative undergraduate and postgraduate courses, including specialisations in Electronic Music Production, Live Event Management, and Music Marketing.

Contract Type: Full-Time

Location: Liverpool/London

Contracted Hours: 37 hours

Salary: up to £30,380 (Depending on experience)

The Role

AsAdmissions & Compliance Officer, you will be a key figure in ensuring our admissions process runs smoothly whilemaintainingstrict compliance with internal and external regulations—particularly around UK student visas. You willadvisestudents and staff on visa requirements, process applications (domestic and international), and keepaccuraterecords to ensure ADE UK remainsfully compliant.

This dual-focus position requires someone experienced in higher education admissions and knowledgeable about UKVI regulations. Ifyou’repassionate about delivering a positive student experience and meticulous about regulatory compliance, this role is for you.

Key Responsibilities

Admissions

• Process and assess direct applications (including UCAS, deferrals, and internal referrals).

• Identifyapplications that require academic interviews or needs assessments; coordinate with relevant internal stakeholders.

• Verify qualifications, check documentation for authenticity, and manage the application database.

• Maintain polite and customer-focused communication with prospective students (and parents where relevant).

• Make conditional and unconditional offers to applicants who meet standard criteria; liaise with faculty for non-standard admissions.

• Ensureaccurateand thorough updating of applicant data, including UCAS and internal Student Management Systems.

• Produce regular recruitment figures and admissions reports;assistwith open days and recruitment events.

Visa Compliance

• Serve as the SAE specialist in UK visa matters, providing advice to staff and students on all visa-controlled categories (Student Route, Graduate Route, etc.).

• Act as a Level 1 User on the Sponsor Management System (SMS) for sponsored students.

• Coordinate all UKVI checks, ensuring compliance with sponsorship duties and requirements (e.g., licence renewal, CAS issuance, attendance monitoring).

• Keep track of changes in immigration law and update SAE policies accordingly.

• Maintainaccuraterecords of visa documentation, including passports, BRPs, and expiring visas; ensuretimelySMS reporting.

• Provide training to relevant staff on sponsor responsibilities and compliance procedures.

Key Performance Indicators

• Compliance & Sponsorship:Maintainfull compliance with UKVI regulations andretainHome Office sponsorship status.

• Efficient Admissions: Prompt, courteous, andaccurateprocessing of student applications within agreed timescales.

• Data Integrity:Maintainup-to-date and precise electronic records for all applicants and registrations.

• Reporting: Provide regular, clear, andtimelyreports on admissions and compliance figures.

• Collaboration: Develop productive relationships with internal teams and external partners (e.g., UCAS, SLC, QAA).

Essential Criteria

• Proven experience working inHigher Educationadmissions, including knowledge ofUCASandstudent financeprocesses.

• Demonstrable understanding ofHome Office sponsorship dutiesand visa compliance requirements.

• Familiarity withinternational student admissionsand UKVI requirements.

• Proficiencyin MS Office and experience using databases or Student Management Systems.

• Must have theright to live and work in the UK.

Desirable Criteria

• Educated to degree level (or holds an equivalent vocational qualification).

• Experience delivering guidance or presentations to groups.

• A background or strong interest in creative media industries.

Person Specification

• A strongteamplayerwho motivates and supports colleagues while achieving individual targets.

• Customer-service mindset: approachable, empathetic, and solutions-focused.

• Well-organized, adaptable, and resilient under pressure, with the ability to meet multiple deadlines.

• Demonstratesintegrityandprofessionalismat all times.

• Approachable and collaborative,maintaininga positive, can-do attitude.

• Committed tocontinuous improvement, both personally and within the admissions & compliance function.

Why Join SAE?

• Be part of aglobal institutiondedicated to creative industries andcutting-edgeeducation.

• Collaborate in adynamic, international environmentsupporting diverse learners.

• Take ownership of critical compliance tasks, shaping the future of the institution’s growth and reputation.

• Enjoy opportunities forprofessional developmentin both admissions and regulatory compliance.

If you thrive in a busy academic environment, enjoy working with international students, and take pride in ensuring full compliance with regulatory frameworks,we’dlove to hear from you.

Note: ADE UK is an equal opportunities employer and is committed to safeguarding and promoting the welfare of young people and vulnerable adults. Successful candidates will be required to obtain a satisfactory enhanced DBS disclosure.

Employee Assistance Program

Auto-Enrolment Pension Scheme

Cycle to Work Scheme

Discount for Masters Programmes

Occupational Maternity Pay

Occupational Paternity Pay

Occupational Sick Pay