Campus Administration Officer- Leeds Fixed Term Contract

ICMP

Leeds

On-site

GBP 15,000 - 18,000

Part time

5 days ago

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Benefits offered by this job

Employee Assistance Programme

Auto-Enrolment Pension Scheme with ROY

Cycle to Work Scheme

Enhanced Maternity and Adoption Pay

Enhanced Paternity Pay

Occupational Sick Pay

Healthcare Cash Plan

50% off ICMP courses

Job summary

AD Education UK is seeking a Campus Administration Officer to join the Leeds campus on a fixed-term contract up to 5 months. The role supports smooth day-to-day student and academic administration and acts as a central point of contact for students, staff and central teams.

You will handle enrolment, student records, visa compliance, timetabling data, reports for committees, and graduation procedures, working with Campus Manager and Academic Manager.

Responsibilities

Process student transfers, intermissions and withdrawals for current students in collaboration with academic leads.
Monitor attendance for international students and ensure compliance with visa regulations.
Collect and verify visa exit evidence from international students to ensure immigration compliance.
Create and distribute letters of enrolment for council tax purposes and other verification methods.
Ensure student record database accuracy, including changes to personal details.
Assist with enrolment activities from initial registration through to census, liaising with students and Registry teams.
Prepare and submit validating partner registrations to the head of academic Quality.
Process Student Oyster Card evidence applications for eligible students.
Perform campus data sign-off processes and maintain timetabling data on portals and internal systems.
Prepare reports for committees and assessment boards, including minute-taking and tracking actions.
Coordinate pre-boards and post-assessment board communications and inform students accordingly.
Notify students about assessment deadlines and support timely submissions.
Distribute certificates to graduates following programme completion and manage graduation processes.
Administer student surveys and collate data to support service improvements.

Job description

AD Education UK is a growing network of leading creative education institutes in the UK. The group’s institutions are united around strong values and sharing a vision for creativity and innovation within creative media education. With over 40 years of pioneering and sector-leading experience, our graduates can be found throughout the music, film, games and wider creative media sectors, winning prestigious awards and employed within the highest echelons of their respective creative fields. Our market-leading portfolio of schools includes The Institute of Contemporary Music Performance (ICMP) and SAE Institute UK.

SAE Institute was founded in 1976 and is a globally operating higher education provider focused on creating a talent pipeline for the creative media industries. Our network of campuses spans over 28 countries on six continents with more than 40 campuses. SAE Institute in Europe is Part of the AD Education group of companies, delivering industry-focused creative education to more than 30,000 students. SAE offers industry-focused Creative Media Degrees across eight subject areas – Audio, Content Creation & Online Marketing, Film, Game Art Animation, Games Programming, Music Business, Visual Effects, and Web Development.

ICMP (The Institute of Contemporary Music Performance) is a leading UK music school with campuses in London and in 2025 opening in Liverpool and Leeds. For over 35 years, ICMP has been at the forefront of contemporary music education, offering personalised, industry-focused training to help students thrive in the competitive music industry. ICMP delivers innovative undergraduate and postgraduate courses, including specialisations in Electronic Music Production, Live Event Management, and Music Marketing

Campus Administration Officer (FTC-Up to 5 months)

Location: Leeds

Contract Type: Part-time- FTE 0.6

Salary: Up to £16,575 (FTE £27,625) per annum based on experience

Closing Date: 7th September 2026 (interviews will take place on 16th September 2026)

About The Role

We are looking for an organised and proactive Campus Administration Officer to join our campus team and play a key role in supporting the smooth day-to-day operations of student and academic administration.

This role acts as a central point of contact for students, academic staff, and central teams, providing high-quality administrative support across enrolment, student records, academic processes, and general campus operations. You will work closely with the Campus Manager, Academic Manager, and Student Services teams to ensure an excellent administrative service that supports both the student experience and academic delivery.

This is a great opportunity for someone who enjoys working in a fast-paced environment, managing multiple priorities, and contributing to a positive campus experience for students and staff.

Key Responsibilities

Student Records Management

Process student transfers, intermissions and withdrawals for current students in collaboration with academic leads.
Responsible for monitoring attendance, including for international students, ensuring accurate records and compliance with visa regulations.
Collect and verify visa exit evidence from international students to ensure compliance with immigration regulations.
Create and distribute letters of enrolment for council tax purposes and various other methods of verification, ensuring timely and accurate documentation.
Ensuring student record database is accurate – Including all changes on person details

Enrolment and Registration

Assist with enrolment activities from initial registration through to census, including liaising with students, Admissions, and Registry teams.
Prepare and submit validating partner registrations to head of academic Quality to meet regulatory and institutional requirements.
Process Student Oyster Card evidence applications for eligible students to facilitate access to travel benefits.

Data Management and Reporting

Perform campus data sign-off processes, ensuring accurate records and alignment with institutional and regulatory standards.
Enter and maintain timetabling data, Responsibility for timetabling schedules and ensuring they are accurate and up-to-date on student portals and internal systems.
Prepare reports and materials for committees and assessment boards, including minute-taking and tracking action items.

Academic Support and Assessment Outcomes

Coordinate pre-boards and post-assessment board communications, ensuring that all necessary administrative tasks are completed, and students are informed.
Contact students regarding assessments and reassessment deadline, helping to ensure timely submission and academic progress to students.
Distribute certificates to graduates following successful completion of their programmes, ensuring the smooth operation of the graduation process.

Academic Quality and Compliance

Administer student surveys and collate data to support continuous improvement of student services and campus operations.

Please see full job description here. The deadline for applications is Tuesday 31st March 2026

Note: AD Education UK is an equal opportunities employer and is committed to safeguarding and promoting the welfare of the young people and vulnerable adults. Successful candidates will be required to obtain a satisfactory enhanced DBS check

To improve the diversity of our academic team, we especially welcome applications from women, gender minorities, those with a disability, and those from an ethnic minority background.