Administrator Skills Bootcamp (Fixed Term)

Chelmsford College; Chelmsford; On-site; GBP 23,000 - 28,000; Full time

Job summary

Chelmsford College is seeking an exceptionally organised Administrator to support the delivery of our Skills Bootcamp programmes in Chelmsford. You will maintain learner records, monitor participation and progress, and ensure funding claims are properly evidenced and timely.

This is a proactive role requiring ownership of many moving parts within the Adult Skills provision. You will work with learners, tutors, managers and external providers, handling queries, deadlines and data with accuracy

Qualifications

• Experience in education administration or funded programmes is advantageous.
• Strong IT skills including Excel and MS Office.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Maintain learner records and monitor participation and progress.
• Support funding claims with appropriate evidence and manage related documentation.
• Coordinate attendance registers and examinations, where required.
• Assist with invoicing and maintain a clear picture of funding claimed and remaining.
• Provide other administrative support to the Adult Skills provision.

Skills

Highly organized

Attention to detail

Data handling

Excel

Tools

Microsoft Office

Job description

We are looking for an exceptionally organised, proactive and detail-focused Administrator to support the successful delivery of our Skills Bootcamp programmes.

This is a varied role sitting at the heart of our Skills Bootcamp provision.

You will help us make sure that our learner records are accurate, learners remain engaged, funding claims are supported by the right evidence, and important deadlines are never missed.

This is not simply a paperwork role.

We need someone who enjoys taking ownership, keeping track of lots of moving parts and making things happen.

You will maintain learner records, monitor participation and progress, keep in touch with learners, respond to queries and work with colleagues and external training providers to make sure information is accurate and up to date.

You will also play an important role in our funding and compliance processes. This will include collating evidence, preparing funding claims for Essex County Council, supporting invoicing and maintaining a clear picture of how much funding has been claimed and what remains outstanding.

Alongside this, you may complete attendance registers, arrange examinations, coordinate careers appointments for unemployed learners and provide other administrative support to our Adult Skills provision.

We are looking for someone who:

• Is exceptionally organised and accurate
• Enjoys working with data and detailed information
• Takes ownership and follows tasks through to completion
• Spots what needs doing and acts on it
• Is confident contacting learners and chasing outstanding information
• Can manage competing priorities and fixed deadlines
• Has strong IT skills, including Excel
• Enjoys solving problems and improving processes
• Communicates confidently and professionally
• Works effectively with different teams and external partners and
• takes pride in producing work to a high standard.

Previous experience of Skills Bootcamps is not essential. Experience within education, funding compliance, data administration or externally funded programmes would be an advantage, but we are equally interested in someone with the right attitude, initiative and attention to detail who can quickly develop their knowledge.

You will need to be comfortable working independently, but you will also be part of a busy team and will regularly work with learners, tutors, managers, external training providers and other College departments.

If you are the sort of person who likes to know where everything is up to, notices when something is missing and makes sure things get done, we would love to hear from you.

Chemsford College is committed to equality and diversity and to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff to share these commitments.

Starting salary will be dependent on qualifications, skills and experience. All appointments are subject to appropriate pre-employment checks, including an enhanced DBS check where applicable.