Administrator (Medical)

JIGSAW +; Waverley; On-site; GBP 23,000 - 29,000; Part time

Benefits offered by this job

Pension scheme

Onsite parking

Employee assistance programme

Mental health support

Retail discounts platform

Job summary

LLOYD'S REGISTER INTERNATIONAL is seeking a capable Administrator to support medical care administration in a special school setting. You will oversee Individual Healthcare Plans, emergency procedures and medication records, and help maintain training compliance and data protection policies.

You will also manage routine first aid operations, liaise with parents and medical professionals, and provide general admin support to senior management and during learner transitions.

Qualifications

• Good general education to A-level standard or equivalent, with GCSE English/Maths at grade C/4 or above.
• Excellent organisational skills and proven administrative support experience.
• Outstanding customer service skills with a friendly manner.
• Strong IT skills, confident with Microsoft applications and online databases.

Responsibilities

• Conduct routine checks of medication and equipment per protocols.
• Liaise with parents and supervisors on Healthcare Plans and annual reviews.
• Draft and review emergency procedures and medication protocols with professionals.
• Record immunisations, visits and maintain medical records and data protection compliance.
• Attend and support MERT meetings and debriefs, and report to School Management.
• Provide administrative support to senior management and during learner transitions.

Skills

Organisational skills

Administrative support

Customer service

Microsoft Office

Education

GCSE English/Maths

A-level standard education

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Online databases

Job description

Role summary

Jigsaw is seeking an organised, efficient and experienced Administrator to be responsible for the administrative tasks required to support the medical care for autistic children and young adults in a special school setting. You will oversee the completion of Individual Healthcare Plans, emergency procedures and records linked to medication administration and management and first aid on a day-to-day basis, and report findings from the records to the School Management Team. You will also play an integral role in ensuring all required training is undertaken and recorded in line with the school's policies and procedures

How will you contribute to the Team?

• Conduct routine check of medication and associated equipment in line with agreed protocols
• Liaise with parents and Supervisors in the creation and annual review of pupil Individual Healthcare Plans
• Liaise with parents, medical professionals and school staff to draw up and review emergency procedures and medication protocols
• Engage with medical services, outside agencies and parents to organise and record immunisations and visits
• Monitor, review and respond to first aid incident logs and providing feedback to staff and management
• Produce monthly data reports for the School Management in relation to incidents and pupils' medical needs
• Arrange and contribute to the School's Medical Emergency Response Team (MERT) meetings and debriefs
• Follow up sickness absences with families and monitoring individual and school-wide illnesses and infections
• Monitor and organise medical training records and refresher sessions as needed across the School
• Ensure the medical room and first aid supplies are checked and adequately replenished
• Ensure all medication administration and medication records are completed in line with the school's policies and procedures and in line with data protection laws and School GDPR policies and retention schedules
• As a trained first aider, provide first point of contact for staff members in need of medical support
• Provide general administrative support to the senior management teams and administration team
• Support the operations of learner transitions upon arrival and departure
• Cover reception duties in the absence of the Front of House Administrator
• Assist with minuting taking in meetings and with Trust wide events
• Carry out assigned tasks in the event of a drill or real emergency

What can we offer you?

• An interesting and varied role in a friendly team of administrators
• Regular salary progression and a performance related cash bonus scheme
• Term time working
• Free onsite parking
• Pension scheme
• Employee Assistance Programme
• Mental Health and Wellbeing Facilities and Support
• Access to over 900 retailer discounts via our exclusive reward platform
• 10% discount at our onsite café
• Staff recognition days
• Long service awards including additional leave
• Relevant training, including first aid and fire safety

To be successful in this role you will need:

• Good general education to A-level standard or equivalent, with a minimum GCSE grade C/4 (or equivalent) in English and Maths
• Excellent organisational skills
• Proven experience in delivering outstanding administrative support
• Outstanding customer service skills, with a pleasant and friendly manner
• Strong IT skills, with the ability to confidently use Microsoft applications including Word, Excel, Outlook, and online database systems
• The ability to communicate effectively, both verbally and in writing, with a wide range of audiences
• A proactive team player who can work with initiative
• The ability to prioritise tasks and work logically in a high-pressure, fast-paced environment while remaining calm and professional
• A flexible approach, with the ability to adapt to changing circumstances when needed
• The ability to maintain confidentiality and keep accurate records and reports
• Experience of working in a medical, school or care environment would be an advantage, but is not essential

Salary: £16,460 Pro-rata salary based on 27.5 hours per week 39.2 weeks per year (£26,000 FTE)

Contract terms: Monday to Friday 9:30am - 3.30pm Term Time Only

Annual leave: 12.8 Weeks per year (Including Bank Holidays) - 5.6 weeks paid