Administrator - Hammersmith

GT Stewart Solicitors & Advocates; United Kingdom; Remote; GBP 23,000 - 31,000; Full time

Benefits offered by this job

Pension scheme

Benenden Healthcare

Ongoing training and development

Modern IT systems

23 days' annual leave + bank holidays

Birthday leave

Bi-annual staff events

Support from multi-office team

Job summary

GT Stewart Solicitors & Advocates is seeking a permanent, full-time Administrator for our busy Hammersmith office to join our expanding team.

This role provides essential administrative support to fee earners and the wider office, with tasks spanning file opening, CMS entries, Legal Aid administration and general client communication.

Qualifications

• Previous experience in an administrative or office-based role.
• Excellent communication and interpersonal skills.
• Professional, approachable and confident manner.
• Strong organisational skills with excellent attention to detail.
• Good IT skills and confidence using Microsoft Office.
• Ability to priorities workload and remain calm in a busy environment.

Responsibilities

• Opening new files accurately and efficiently in accordance with firm procedures.
• Making and receiving telephone calls from clients, courts, professionals and other relevant parties.
• Inputting and maintaining accurate information on the firm's case management systems.
• Completing CMS entries and ensuring matter information is kept up to date.
• Assisting with Legal Aid applications and associated administration.
• Supporting Fee Earners with the day-to-day administration of their caseloads.
• Preparing and maintaining correspondence and documentation as required.
• Ensuring files and electronic records are maintained accurately and in accordance with firm procedures.
• Liaising with clients and third parties in a professional and helpful manner.
• Assisting with the efficient progression of matters and ensuring administrative deadlines are met.
• Maintaining confidentiality and complying with GDPR, SRA requirements and firm policies.
• Working collaboratively with colleagues across the firm to provide an efficient and high-quality service.
• Undertaking any other reasonable administrative duties appropriate to the role.

Skills

Organised

Communication skills

Professional demeanor

Attention to detail

MS Office

Tools

CMS system

P4W

Job description

Job Title: Administrator

Location: Hammersmith

Salary: £27,007.50 per annum

We are seeking a permanent, full-time Administrator for our busy Hammersmith office to join our expanding team.

This is an excellent opportunity for an organised and professional administrator who is looking to develop their career within a busy legal environment and gain valuable experience supporting fee earners and the wider team.

About GT Stewart

GT Stewart Solicitors & Advocates is a Legal 500 and Chambers & Partners recognised law firm with exceptional offices across London, the South East and the Midlands. We are committed to providing exceptional legal services while delivering outstanding client care.

The Role

As an Administrator, you will provide essential administrative support to the Hammersmith office and its Fee Earners, helping to ensure that matters are opened, maintained and progressed efficiently.

You will work closely with colleagues across the office and will be responsible for a range of administrative and legal support tasks, including file opening, telephone calls, matter input, case management system entries and Legal Aid administration.

This is a varied role within a busy legal environment and would suit someone who is highly organised, has excellent attention to detail and is confident dealing with clients and colleagues.

Key Responsibilities

• Opening new files accurately and efficiently in accordance with firm procedures

• Making and receiving telephone calls from clients, courts, professionals and other relevant parties

• Inputting and maintaining accurate information on the firm's case management systems

• Completing CMS entries and ensuring matter information is kept up to date

• Assisting with Legal Aid applications and associated administration

• Supporting Fee Earners with the day-to-day administration of their caseloads

• Preparing and maintaining correspondence and documentation as required

• Ensuring files and electronic records are maintained accurately and in accordance with firm procedures

• Liaising with clients and third parties in a professional and helpful manner

• Assisting with the efficient progression of matters and ensuring administrative deadlines are met

• Maintaining confidentiality and complying with GDPR, SRA requirements and firm policies

• Working collaboratively with colleagues across the firm to provide an efficient and high-quality service

• Undertaking any other reasonable administrative duties appropriate to the role

Person Specification

Essential

• Previous experience in an administrative or office-based role

• Excellent communication and interpersonal skills

• Professional, approachable and confident manner

• Strong organisational skills with excellent attention to detail

• Good IT skills and confidence using Microsoft Office

• Ability to priorities workload and remain calm in a busy environemnt

• A positive, flexible and reliable approach to work

• Ability to work accurately and efficiently when dealing with a high volume of information

Desirable

• Previous experience working within a legal or professional services environemnt

• Experience working with a legal case management system

• Experience of Legal Aid administration

• Knowledge or experience of P4W

• Experience of file opening and client onboarding processes

Working With Us

At GT Stewart, we value our people and are committed to supporting their development and wellbeing, we offer:

• Pension scheme with employer contribution

• Optional Benenden Healthcare

• Ongoing training and development opportunities

• Modern IT systems and a supportive working environemnt

• 23 days' annual leave plus bank holidays, increasing with length of service

• Birthday leave in addition to annual leave

• Bi-annual staff events and additional employee benefits

• Support from colleagues across our multi-office team

We have a dedicated in-bound telephony team to take calls and messages for our Fee Earners, alongside administrative and support systems designed to help our teams work efficiently.

We are a multi-office, multi-service Legal 500 and Chambers & Partners firm recognised for excellence in a variety of legal fields.