Administrator

veoliauki; West of England; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

25 days annual leave

Company pension scheme

Employee financial wellbeing support (

Discounts on groceries and retailers

Health resources and wellbeing support

Volunteer day each year

Training and development opportunities

Job summary

Veolia is seeking a detail-focused administrator at our Avonmouth depot to support weighbridge operations and purchasing. The role supports depot traffic coordination, order processing and customer communications while ensuring policy adherence and timely reporting.

You will handle Purchase Orders, invoices, and supplier paperwork, with 40-hour weeks Monday to Friday in a collaborative environment that values initiative and accuracy.

Qualifications

• Administrative & Systems Proficiency (including Workday, Excel or Google Sheets & Gmail).
• Data Entry Skills required.
• Customer Service & Communication Skills essential.
• Compliance & Process Adherence mandatory.

Responsibilities

• Operate weighbridge system and coordinate depot traffic flow via radio communication with staff.
• Coordinate material sales bookings, manage transport arrangements, process driver paperwork, and ensure compliance documentation.
• Ensure all Veolia policies, processes and procedures are adhered to.
• Raise Purchase Orders for the supply of goods as approved by site management.
• Proactively inform customers in a timely manner of any operational delays which impact on their service, confirming the alternative collection date and time.
• Control of paperwork on a daily basis including monthly rebate reporting to customers.
• Liaise with relevant individuals to ensure customer queries are resolved. Escalate when required to Management.
• Process invoices raised by suppliers to ensure that payment terms are met.
• Administer purchase orders, disposal invoices, subcontracted collections and associated invoices.
• Ensuring the answering of telephones are within the regional expectations
• Run and send reports as required to customers

Skills

Administrative & Systems Proficiency

Data Entry Skills

Customer Service & Communication

Compliance & Process Adherence

Tools

Workday

Excel

Google Sheets

Gmail

Job description

Ready to find the right role for you?

Salary: £28,205.32 per annum, plus annual salary review (up to 3%) & Veolia benefits

Hours: Monday to Friday, 40 hours per week

Location: Avonmouth, BS11 0YB

When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone. It's why we're looking for someone who's just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life.

We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What we can offer you

• 25 days of annual leave
• Access to our company pension scheme
• Stream - Employee financial wellbeing support: early access to your earned pay, savings, budgeting, financial coaching & rewards
• Discounts on everything from groceries to well known retailers
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
• One paid days leave every year to volunteer and support your community
• Ongoing training and development opportunities, allowing you to reach your full potential

What you'll be doing

• Operate weighbridge system and coordinate depot traffic flow via radio communication with staff
• Coordinate material sales bookings, manage transport arrangements, process driver paperwork, and ensure compliance documentation
• Ensure all Veolia policies, processes and procedures are adhered to
• Raise Purchase Orders for the supply of goods as approved by site management
• Proactively inform customers in a timely manner of any operational delays which impact on their service, confirming the alternative collection date and time
• Control of paperwork on a daily basis including monthly rebate reporting to customers
• Liaise with relevant individuals to ensure customer queries are resolved. Escalate when required to Management
• Process invoices raised by suppliers to ensure that payment terms are met
• Administer purchase orders, disposal invoices, subcontracted collections and associated invoices.
• Ensuring the answering of telephones are within the regional expectations
• Run and send reports as required to customers

What we're looking for

Essential

• Administrative & Systems Proficiency (including Workday, Excel or Google Sheets & Gmail)
• Data Entry Skills
• Customer Service & Communication Skills
• Compliance & Process Adherence

Desirable

• Experience in Waste Management or a Similar Regulated Industry

We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career.

We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles.

We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.