Administrator

U816 Veolia ES (UK) Limited; West of England; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

25 days annual leave

Company pension scheme

Stream - financial wellbeing support

Discounts on everyday items

Health, mental and financial health"

One paid day to volunteer

Training and development opportunities

Job summary

Veolia is seeking a depot administrator at Avonmouth to support weighbridge operations, bookings, and data entry. You will coordinate shipments, ensure compliance, raise purchase orders, and handle customer communications with accuracy and efficiency.

The role offers 40 hours per week, a salary of £28,205.32 per year with annual reviews up to 3%, and Veolia benefits including pension, volunteering day, and wellness resources.

Qualifications

• Administrative & Systems proficiency including Workday, Excel/Google Sheets, and Gmail.
• Data entry skills with attention to accuracy.
• Strong customer service and communication abilities.
• Compliance and adherence to processes.

Responsibilities

• Operate weighbridge system and coordinate depot traffic flow via radio with staff.
• Coordinate material sales bookings and manage transport arrangements.
• Raise Purchase Orders for goods as approved by site management.
• Inform customers of delays and confirm alternative collection dates.
• Maintain daily paperwork and monthly rebate reporting to customers.
• Data entry on weighbridge/transport systems and weekly stock updates.
• Process invoices and administer purchase orders and related invoices.
• Ensure payroll and personnel details are correctly entered on systems.
• Run and send reports to customers as required.

Skills

Administrative

Systems Proficiency

Data Entry

Customer Service

Compliance

Tools

Workday

Excel

Google Sheets

Gmail

Job description

Ready to find the right role for you? Salary: £28,205.32 per annum, plus annual salary review (up to 3%) & Veolia benefits Hours: Monday to Friday, 40 hours per week Location: Avonmouth, BS11 0YB

When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone. It’s why we’re looking for someone who’s just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What we can offer you

• 25 days of annual leave
• Access to our company pension scheme
• Stream - Employee financial wellbeing support: early access to your earned pay, savings, budgeting, financial coaching & rewards
• Discounts on everything from groceries to well known retailers
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
• One paid days leave every year to volunteer and support your community
• Ongoing training and development opportunities, allowing you to reach your full potential

What you’ll be doing

• Operate weighbridge system and coordinate depot traffic flow via radio communication with staff
• Coordinate material sales bookings, manage transport arrangements, process driver paperwork, and ensure compliance documentation
• Ensure all Veolia policies, processes and procedures are adhered to
• Raise Purchase Orders for the supply of goods as approved by site management
• Proactively inform customers in a timely manner of any operational delays which impact on their service, confirming the alternative collection date and time
• Control of paperwork on a daily basis including monthly rebate reporting to customers
• Liaise with relevant individuals to ensure customer queries are resolved. Escalate when required to Management
• Perform accurate data entry on weighbridge and transport systems, including daily stock updates and weekly allocations
• Manage correspondence, filing, telephone calls, mail handling, and maintain accurate depot records
• Ensure personnel details including payroll are entered into the systems correctly and within time limits
• Process invoices raised by suppliers to ensure that payment terms are met
• Administer purchase orders, disposal invoices, subcontracted collections and associated invoices. Ensuring the answering of telephones are within the regional expectations
• Run and send reports as required to customers

What we’re looking for

• Essential: Administrative & Systems Proficiency (including Workday, Excel or Google Sheets & Gmail) Data Entry Skills Customer Service & Communication Skills Compliance & Process Adherence
• Desirable: Experience in Waste Management or a Similar Regulated Industry

We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate.

As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.

Ready to see the world as we do? Who is Veolia?

Where other people see waste, our community here at Veolia see opportunity. We’re determined to push for ecological transformation through waste, water and energy, and are committed to getting the tough jobs done. And most importantly, we see the potential of every member of our team, and are giving them the chance to realise it with us. Whether it’s their potential, their commitment or their impact, we see it all. And with our values being community spirit, responsibility, innovation, customer focus and respect they keep us focused on those who matter – all 14,000+ of our employees, our customers and our communities too.