Administrator

Sirona care & health CIC; Warmley; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

NHS benefits

27+ days annual leave

NHS Pension Scheme

Job summary

Sirona care & health CIC is seeking an Administrator to join the Integrated Neighbourhood Team in South Gloucestershire. The post supports clinicians with a wide range of administrative tasks, across multiple bases, in a busy environment requiring strong IT and organizational skills.

The role is full-time, 37.5 hours per week, with weekend and bank holiday work. Travel to Bradley Stoke base is required; remote working is not offered. NHS benefits and pension arrangements apply.

Qualifications

• Numeracy and Literacy level 2 qualification or equivalent demonstrable skills.
• NVQ 3 in administration, or equivalent demonstrable experience.

Responsibilities

• Provide administration support to the Integrated Network Team and Administration Leads as required.
• Use Community Electronic systems i.e. EMIS, ESR, Health Roster.
• Manage telephone and e-mail queries.
• Booking clinician appointments and clinics.
• Place orders, manage deliveries and replenish stock cupboards.
• Support with sickness logging and reporting.
• Assist with booking/authorising bank shifts.
• Maintain spreadsheets and electronic documents.
• Prioritise workload, work without direct supervision.
• Reserve meeting/clinical rooms.
• Complete regular audits and stock checks.
• Attend meetings and training as required.
• Circulate information to staff as directed by the management team, ensuring distribution lists are kept up to date.
• Report any Health and Safety issues to Admin Lead
• Record Compliments/Complaints and Adverse Events

Skills

Administration experience

Communication skills

MS Office

Teamwork

Time management

Health/Social care experience

Customer service

Education

NVQ 3 in administration

Numeracy and Literacy level 2

Tools

Microsoft Office

Excel

Outlook

Access

Word

Job description

Main area Administrator Grade NHS AfC: Band 3 Contract Permanent Hours

• Full time
• Flexible working

37.5 hours per week (As part of your role, you will be expected to work some weekends, bank holidays and evenings until 8pm. A driving license is not essential, however you will be required to work between different bases.) Job ref 083-8405001-LL

Employer Sirona care & health CIC Employer type NHS Site Warmley Business Park Town Warmley, Bristol Salary £25,760 - £27,476 Per annum, pro rata Salary period Yearly Closing 16/11/2026 23:59

Administrator

NHS AfC: Band 3

Please note, we cannot offer a Certificate of Sponsorship for this role.

If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you do not disclose your expiry date within your application, it may not be considered. Please state the date and not your share code.

We are looking for an Administrator to join our Integrated Neighbourhood Team (INT) in South Gloucestershire

The INT is a multi-disciplinary team who assess and manage a caseload of patients with varied and complex needs. You will support clinicians in a wide range of administrative tasks. The post holder will offer administrative support across the locality and will need to be flexible with regards to working across bases.

The post holder must be able to communicate effectively with service users and colleagues alike and able to express yourself equally well verbally and in writing. This is a busy role with a need for excellent IT skills and the ability to learn new IT systems efficiently.

You must be adept at multi-tasking and excellent at managing your time and prioritising tasks to facilitate the smooth running of this key team function.

This position is full time covering both early and late shifts across a 7 day service between 8:00 and 20:00. This role does include weekend and bank holiday working.

Travel to our other base in Bradley Stoke, South Glos will be required.

PLEASE NOTE: We do not offer remote working. The role is office-based

Main duties of the job

• Provide administration support to the Integrated Network Team and Administration Leads as required
• Use Community Electronic systems i.e. EMIS, ESR, Health Roster
• Manage telephone and e-mail queries
• Booking clinician appointments and clinics
• Place orders, manage deliveries and replenish stock cupboards
• Support with sickness logging and reporting
• Assist with booking/authorising bank shifts
• Maintain spreadsheets and electronic documents
• Prioritise workload, work without direct supervision
• Reserve meeting/clinical rooms
• Complete regular audits and stock checks
• Attend meetings and training as required
• Circulate information to staff as directed by the management team, ensuring distribution lists are kept up to date
• Report any Health and Safety issues to Admin Lead
• Record Compliments/Complaints and Adverse Events

Working for our organisation

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas. It's time to turn your dream into reality!

We are Sirona care & health – England’s largest provider of Adult’s and Children’s Community Services and we’d love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits we offer.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don’t be daunted by the prospect of something different – we create development opportunities for all our colleagues and apprentices.

Detailed job description and main responsibilities

Person specification

Qualifications

• Numeracy and Literacy level 2 qualification or equivalent demonstrable skills
• NVQ 3 in administration, or equivalent demonstrable experience

Driving Licence

• Full UK Driving Licence and access to a Car for work/business purposes

Skills, Knowledge & Experience

• Administration experience relevant to this role.
• Communication skills and the ability to communicate with professionals and patients; verbal and written
• IT skills and experience with Microsoft Office including Excel, Outlook, email, Access and Word
• Experience of working as part of a team and understanding the dynamics
• Able to prioritise time and tasks
• Experience working in a health/social care or service-oriented organisation
• Experience working with the public, delivering excellent customer service.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Josephine Griffiths Job title Admin Manager Email address [e-mail] Telephone number 07929017539 Additional information Josephine's non working day is Wednesday and so will not be available then.