Administrator

VISSPO; Warmley; On-site; GBP 26,000 - 27,000; Full time

Job summary

Sirona care & health CIC in Warmley, near Bristol, is seeking an Administrator to join the Integrated Neighbourhood Team. You will support clinicians with a wide range of admin tasks across bases, including EMIS/ESR use, bookings, and stock management.

The role is full-time, 8:00–20:00, with weekend/bank holiday work and travel to Bradely Stoke required. Excellent IT skills and the ability to multi-task are essential.

Qualifications

• Numeracy and Literacy level 2 qualification or equivalent demonstrable skills
• NVQ 3 in administration, or equivalent demonstrable experience
• Driving Licence: Full UK Driving Licence and access to a Car for work/business purposes

Responsibilities

• Provide administration support to the Integrated Network Team and Administration Leads as required
• Manage telephone and e-mail queries
• Booking clinician appointments and clinics
• Place orders, manage deliveries and replenish stock cupboards
• Maintain spreadsheets and electronic documents
• Prioritise workload, work without direct supervision
• Reserve meeting/clinical rooms
• Complete regular audits and stock checks
• Attend meetings and training as required
• Circulate information to staff as directed by the management team, ensuring distribution lists are kept up to date
• Report any Health and Safety issues to Admin Lead
• Record Compliments/Complaints and Adverse Events

Skills

Administration

IT skills

Communication

Teamwork

Education

NVQ 3 in administration

Numeracy and Literacy level 2

Tools

Microsoft Office

Excel

Outlook

Access

Word

Job description

Please note, we cannot offer a Certificate of Sponsorship for this role. If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you do not disclose your expiry date within your application, it may not be considered. Please state the date and not your share code.

We are looking for an Administrator to join our Integrated Neighbourhood Team (INT) in South Gloucestershire.

The INT is a multi-disciplinary team who assess and manage a caseload of patients with varied and complex needs. You will support clinicians in a wide range of administrative tasks. The post holder will offer administrative support across the locality and will need to be flexible with regards to working across bases.

The post holder must be able to communicate effectively with service users and colleagues alike and able to express yourself equally well verbally and in writing. This is a busy role with a need for excellent IT skills and the ability to learn new IT systems efficiently.

You must be adept at multi-tasking and excellent at managing your time and prioritising tasks to facilitate the smooth running of this key team function.

This position is full time covering both early and late shifts across a 7 day service between 8:00 and 20:00. This role does include weekend and bank holiday working.

Travel to our other base in Bradley Stoke, South Glos will be required.

We do not offer remote working. The role is office-based.

Main duties of the job

• Provide administration support to the Integrated Network Team and Administration Leads as required
• Use Community Electronic systems i.e. EMIS, ESR, Health Roster
• Manage telephone and e-mail queries
• Booking clinician appointments and clinics
• Place orders, manage deliveries and replenish stock cupboards
• Support with sickness logging and reporting
• Assist with booking/authorising bank shifts
• Maintain spreadsheets and electronic documents
• Prioritise workload, work without direct supervision
• Reserve meeting/clinical rooms
• Complete regular audits and stock checks
• Attend meetings and training as required
• Circulate information to staff as directed by the management team, ensuring distribution lists are kept up to date
• Report any Health and Safety issues to Admin Lead
• Record Compliments/Complaints and Adverse Events

About Us

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas. It's time to turn your dream into reality! We are Sirona care & health - England's largest provider of Adult's and Children's Community Services and we'd love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days' annual leave, and participation in the NHS Pension Scheme - just a glimpse of the benefits we offer.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different - we create development opportunities for all our colleagues and apprentices.

Details

Pay scheme: Agenda for change

Band: Band 3

Salary: £25,760 to £27,476 a year Per annum, pro rata

Contract: Permanent

Working pattern: Full-time,

Flexible working

Reference number: 083-8405001-LL

Job locations: Warmley Business Park, Suites 1&2, Warmley, Bristol, BS30 8XP, United Kingdom

Person Specification

Qualifications

• Numeracy and Literacy level 2 qualification or equivalent demonstrable skills
• NVQ 3 in administration, or equivalent demonstrable experience

Driving Licence: Full UK Driving Licence and access to a Car for work/business purposes

Essential

• Administration experience relevant to this role.
• Communication skills and the ability to communicate with professionals and patients; verbal and written
• IT skills and experience with Microsoft Office including Excel, Outlook, email, Access and Word
• Experience of working as part of a team and understanding the dynamics
• Able to prioritise time and tasks

Desirable

• Experience working in a health/social care or service-oriented organisation
• Experience working with the public, delivering excellent customer service.

Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer Details

Sirona care & health CIC Warmley Business Park Suites 1&2 Warmley, Bristol BS30 8XP United Kingdom

Employer's website: https://www.sirona-cic.org.uk/