Administrator

Veolia Group; Southampton; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

25 days annual leave

Pension scheme

Discounts on groceries & retailers

Health resources & wellbeing

24h virtual GP for you & family

One paid day to volunteer

Ongoing training & development

Job summary

Veolia Group is seeking an Administrator to support procurement and finance functions in Horsham, West Sussex. The role involves processing purchase orders, obtaining approvals, and liaising with project teams, Finance and suppliers to resolve queries.

You’ll contribute to maintaining records, supporting month-end activities, and managing supplier documentation while developing strong internal and external relationships.

Qualifications

• Experience in an administrative, purchasing, procurement or finance support role.
• Strong organisational skills and ability to prioritise a busy workload.
• Attention to detail and proactive, accurate approach to work.
• Confident communication and ability to build relationships with colleagues and suppliers.
• Proficiency in Microsoft Office and Google Workspace; familiarity with purchasing/finance systems.
• Ability to work independently and as part of a team.
• Experience in construction or engineering sector with PO processing or using Procore and Workday is advantageous.

Responsibilities

• Process purchase order requests and raise purchase orders accurately and within agreed timescales.
• Ensure approvals, quotations and supporting documentation are in place before orders are issued.
• Collaborate with project teams, Finance and suppliers to resolve PO, delivery and invoice queries.
• Monitor outstanding requests, follow up on missing information, and amend or cancel as needed.
• Support supplier onboarding and maintain positive relationships with internal stakeholders and external suppliers.
• Maintain procurement records, trackers and supplier documentation.
• Manage shared inboxes, produce reports and support month-end, filing and document control activities.

Skills

Organisational skills

Attention to detail

Communication skills

Proactive work approach

Tools

Microsoft Office

Google Workspace

Procore

Workday

Job description

Ready to find the right role for you?Salary: £28,000.00 per annum plus Veolia benefitsHours: 40 hours per weekLocation: HorshamWest SussexRH12 4ALWhen you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone.As an Administrator you’ll be pushing for innovative solutions to create a more sustainable future for all. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.What we can offer you;25 days of annual leave plus bank holidaysAccess to our company/people’s pension schemeDiscounts on everything from groceries to well known retailersAccess to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to24 hour access to a virtual GP, 365 days a year, for you and family members in your householdOne paid days leave every year to volunteer and support your communityOngoing training and development opportunities, allowing you to reach your full potentialWhat you’ll be doing;Processing purchase order requests and raising purchase orders accurately and within agreed timescales.Ensuring all relevant approvals, quotations and supporting documentation are in place before orders are issued.Working closely with project teams, Finance and suppliers to resolve purchase order, delivery and invoice queries.Monitoring outstanding requests, following up on missing information and making amendments or cancellations where needed.Supporting supplier onboarding and maintaining positive relationships with internal stakeholders and external suppliers.Keeping procurement records, trackers and supplier documentation accurate and up to date.Managing shared inboxes, producing reports and supporting month-end, filing and document control activities.What we're looking for;Previous experience in an administrative, purchasing, procurement or finance support role.Excellent organisational skills, with the ability to prioritise a busy workload across multiple live projects.Strong attention to detail and a proactive, accurate approach to work.Confident communication skills and the ability to build effective working relationships with colleagues and suppliers.Comfortable using Microsoft Office, Google Workspace and purchasing or finance systems.Able to work independently, while contributing positively as part of a team.Experience in the construction or engineering sector, processing purchase orders, or using Procore and Workday would be an advantage.What’s next?Apply today, so we can make a difference for generations to come.We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career.We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles.We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.