Administrator

Veolia; Horsham; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

25 days annual leave + bank holidays

Pension scheme

Discounts on groceries and retailers

Health resources and mental/financial

24 hour virtual GP for you and family

One paid day to volunteer

Ongoing training and development

Job summary

Veolia Horsham is seeking an Administrator to support procurement and finance functions. The role focuses on processing purchase orders, maintaining records, and collaborating with project teams and suppliers to keep procurement running smoothly.

With 40 hours per week and a salary of £28,000 per annum plus Veolia benefits, you will join an inclusive team and contribute to environmentally sustainable outcomes while developing your skills through ongoing training and development.

Qualifications

• Previous experience in an administrative, purchasing, procurement or finance support role.
• Excellent organisational skills, with the ability to prioritise a busy workload across multiple live projects.
• Strong attention to detail and a proactive, accurate approach to work.
• Confident communication skills and the ability to build effective working relationships with colleagues and suppliers.
• Comfortable using Microsoft Office, Google Workspace and purchasing or finance systems.
• Able to work independently, while contributing positively as part of a team.
• Experience in the construction or engineering sector, processing purchase orders, or using Procore and Workday would be an advantage.

Responsibilities

• Processing purchase order requests and raising purchase orders accurately and within agreed timescales.
• Ensuring all relevant approvals, quotations and supporting documentation are in place before orders are issued.
• Working closely with project teams, Finance and suppliers to resolve purchase order, delivery and invoice queries.
• Monitoring outstanding requests, following up on missing information and making amendments or cancellations where needed.
• Supporting supplier onboarding and maintaining positive relationships with internal stakeholders and external suppliers.
• Keeping procurement records, trackers and supplier documentation accurate and up to date.
• Managing shared inboxes, producing reports and supporting month-end, filing and document control activities.

Skills

Organisational skills

Attention to detail

Communication skills

Independent worker

Tools

Microsoft Office

Google Workspace

Procore

Workday

Job description

Salary: £28,000.00 per annum plus Veolia benefits

Hours: 40 hours per week

Location: Horsham
West Sussex
RH12 4AL

When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone.

As an Administrator you'll be pushing for innovative solutions to create a more sustainable future for all. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What we can offer you;

• 25 days of annual leave plus bank holidays
• Access to our company/people's pension scheme
• Discounts on everything from groceries to well known retailers
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
• 24 hour access to a virtual GP, 365 days a year, for you and family members in your household
• One paid days leave every year to volunteer and support your community
• Ongoing training and development opportunities, allowing you to reach your full potential

What you'll be doing;

• Processing purchase order requests and raising purchase orders accurately and within agreed timescales.
• Ensuring all relevant approvals, quotations and supporting documentation are in place before orders are issued.
• Working closely with project teams, Finance and suppliers to resolve purchase order, delivery and invoice queries.
• Monitoring outstanding requests, following up on missing information and making amendments or cancellations where needed.
• Supporting supplier onboarding and maintaining positive relationships with internal stakeholders and external suppliers.
• Keeping procurement records, trackers and supplier documentation accurate and up to date.
• Managing shared inboxes, producing reports and supporting month-end, filing and document control activities.

What we're looking for;

• Previous experience in an administrative, purchasing, procurement or finance support role.
• Excellent organisational skills, with the ability to prioritise a busy workload across multiple live projects.
• Strong attention to detail and a proactive, accurate approach to work.
• Confident communication skills and the ability to build effective working relationships with colleagues and suppliers.
• Comfortable using Microsoft Office, Google Workspace and purchasing or finance systems.
• Able to work independently, while contributing positively as part of a team.
• Experience in the construction or engineering sector, processing purchase orders, or using Procore and Workday would be an advantage.

What's next?

We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career.

We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles.

We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.