Administrator

TipTopJob; Scarborough; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Birthday Day off

Flexible Annual Leave scheme

Employee Referral scheme

37.5 hours working week

Flu jabs

Blue Light Card

Cycle to work scheme

Leadership and staff away days

Training and Development

Job summary

TipTopJob is recruiting for an administrative role in Scarborough. The post focuses on delivering a responsive and efficient service to support the Be U North Yorkshire team, with responsibilities including clinic bookings, diary management, and handling referrals.

The role requires strong IT and organisational skills, the ability to work autonomously, and a commitment to delivering high-quality administrative support.

Qualifications

• Administrative support experience preferred.
• Excellent organisational and IT skills required.
• Ability to work independently and as part of a team.

Responsibilities

• Provide high-quality administrative service to the Be U North Yorkshire team.
• Manage clinic bookings, clinician diaries and waiting lists (IAPTUS).
• Coordinate client referrals and care pathways, and handle correspondence.
• Prepare documentation for meetings, take minutes, and produce reports and letters.

Job description

Location: Scarborough

Salary : A GBP 25,000 per year (pro rata)

Vacancy Type: Permanent, Full Time (30 hours per week)

The post holder will be expected to support their team, department, and organisation to achieve ABLs values in their day:to:day work.

The post holder will provide a responsive and efficient administrative service to meet the needs of the team. The post holder will use their reason, intellect, and judgement to work on their own initiative to deal with matters on behalf of their Manager and service delivery, supporting clients through the assessment pathway within the Be U North Yorkshire service.

The post holder will be an effective decision maker, who is able to prioritise their own workload whilst responding to interruptions. The post holder will be able to deal with unpredictable work patterns and proactively deal with issues without reference to others.

Key Responsibilities

Provide a high:quality, confidential, and efficient administrative service supporting the Be U North Yorkshire team. Responsibilities include managing clinic bookings, clinician diaries, and waiting lists using IAPTUS, coordinating client referrals and care pathways, and handling correspondence with parents, clinicians, and schools. Youll prepare documentation for meetings, take minutes, send reports and appointment letters, and maintain accurate records and filing systems. The role also involves managing the team diary, responding to email and phone queries, supporting new staff inductions, overseeing service reporting, and producing performance data. Strong communication, organisation, and IT skills are essential to ensure the smooth and professional running of the service.

Our Values

• People Powered
• Bold
• Effective
• Thoughtful

Employee Benefits

• Birthday Day off
• Flexible Annual Leave scheme
• Employee Referral scheme
• 37.5 hours working week
• Flu jabs
• Blue Light Card
• Cycle to work scheme
• Leadership and staff away days
• Training and Development

Please note that we are not able to offer sponsorship for this role