Administrator

Allen Associates; Oxford; On-site; GBP 1,378,000 - 2,066,000; Full time

Benefits offered by this job

Weekly PAYE payments

Varied assignments across Oxfordshire

Potential longer-term opportunities

Job summary

Allen Associates is seeking reliable Temporary Administrators and Office Assistants to support clients across Oxfordshire on a range of assignments. You'll help keep busy offices running smoothly, handling emails, calls, filing, data entry and meeting administration.

Most roles are full-time hours, Monday to Friday, paid weekly via PAYE. You’ll enjoy varied work with potential for longer-term or permanent opportunities and the chance to gain experience across respected organisations.

Qualifications

• Previous administrative experience within a commercial office environment.
• Excellent organisational and communication skills.
• Proactive, positive approach with willingness to support colleagues.
• Ability to prioritise workloads and meet deadlines.

Responsibilities

• Manage busy inboxes and respond to emails.
• Answer incoming calls and direct enquiries.
• Maintain accurate paper and electronic filing systems.
• Process and input data with a high level of accuracy.
• Respond to customer and colleague queries.
• Coordinate meetings and prepare meeting documentation.
• Diary and calendar management.
• Book travel and accommodation.
• Provide general administrative support to teams and managers.

Skills

Organisational skills

Communication skills

Administrative experience

Proactive attitude

Tools

Microsoft Office

Outlook

Job description

At Allen Associates, we're always looking to connect with talented Temporary Administrators and Office Assistants to support our valued clients across a wide range of exciting assignments.

Working with innovative businesses and well‑established organisations throughout Oxfordshire, you'll play a vital role in keeping offices running smoothly.

If you're available at short notice, enjoy working in busy environments, and take pride in delivering high-quality administrative support, we're keen to hear from you.

All our assignments are paid on a weekly, PAYE basis, with most being full‑time hours, Monday to Friday.

Duties may include:

• - Managing busy inboxes and responding to emails
• - Answering incoming calls and directing enquiries
• - Maintaining accurate paper and electronic filing systems
• - Processing and inputting data with a high level of accuracy
• - Responding to customer and colleague queries
• - Coordinating meetings and preparing meeting documentation
• - Diary and calendar management
• - Booking travel and accommodation
• - Providing general administrative support to teams and managers

What We're Looking For

To succeed in these assignments, you'll be organised, adaptable and confident working in fast‑paced environments. You'll also have:

• - Previous administrative experience within a commercial office environment
• - Excellent organisational and communication skills
• - A proactive, positive approach with a willingness to support colleagues
• - The ability to prioritise workloads and meet deadlines
• - Strong IT skills, including Microsoft Office, with the confidence to learn new systems quickly

What's in It for You?

• - Competitive hourly pay
• - The opportunity to gain experience across a variety of respected organisations
• - Many roles have the potential to become longer‑term or permanent opportunities

Location

Our clients are based across Oxfordshire, with many located in Oxford City Centre and the surrounding business parks. Some assignments also offer on‑site parking.

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment.