Administrator

National Express LLC; Leicester; Hybrid; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Company pension

Life Assurance

Employee Assistance Programme

Paid annual leave

Free coach travel for yourself

Job summary

National Express in Leicester is seeking an Administrator to support daily operational administration and compliance. Reporting to the Operations Manager, you will handle payroll data input, attendance records, personnel files, and general clerical duties.

The role requires strong numeracy and literacy, proficiency in MS Office and Google Apps, and at least 12 months in a similar position. A proactive attitude and teamwork are essential.

Qualifications

• Strong numeracy & literacy with MS Office and Google Apps.
• Purchase order experience desirable.
• Understanding of invoicing.
• 12+ months experience in a similar role.
• Excellent organisational skills.

Responsibilities

• Maintain and input hours worked, overtime, absence and payroll factors.
• Submit monthly payroll details to wages department per policy.
• Maintain staff attendance records and personnel files on site.
• Handle clerical tasks and filing.
• Manage uniforms: issue forms, orders, deliveries, and records.

Skills

Numeracy

Literacy

Attention to detail

Organisation

Teamwork

Proactive attitude

Tools

MS Office

Excel

Google Apps

Invoicing software

Job description

We currently have an exciting opportunity for an Administrator based in Leicester. Reporting to the Operations Manager, you will proactively deliver administration and compliance requirements, you will also provide efficient and professional administration support to the operational unit.

What you'll do...

• Maintenance of and daily data input of hours worked, overtime, absence, sickness and other factors affecting payroll records
• Timely submission of monthly payroll details to wages department in accordance with company policies
• Maintenance and data input for staff attendance records
• Maintenance and upkeep of all personnel files on site
• General clerical and filing duties
• Control of uniforms, including issue of order forms to the team, compiling details to enable the Admin Manager to raise purchase order, taking delivery of uniform items, issue to the team and maintenance of records
• Providing extract information to management for operational reports
• Recording and collating information for the benefit of management reporting
• Maintaining records of purchase orders and invoices through the EBIS system
• Control of revenue, petty cash, reconciliation of revenue and petty cash expenditure and production of analysis sheet for manager’s approval
• Take delivery of and register incoming and outgoing mail and courier deliveries
• Support other sites or departments with occasional requirement for travel where appropriate
• Support planned weekly and monthly activities for the benefit of Safety, Operational Reporting and Finance
• Carry out ticket book audits in line with Audit team processes
• Manage all medicals for the team to ensure company and legal compliance
• Process vehicle files once processed by Engineering Manager
• Process all vehicle documentation
• Keep all Google drive documentation updated
• Raise / order anything Engineering require from office to workshop supplies
• Monthly stock checks

What you'll need...

• Strong numeracy & literacy skills with experience of MS Office suite especially Word and Excel spreadsheet solutions and Google applications
• Purchase order experience desirable
• Understanding of invoicing
• Letter writing & note taking experience
• Minimum of 12 months experience in a similar role
• Can demonstrates the ability to build strong relationships with stakeholders
• Attention to detail and the ability to prioritize is essential
• Experience of working as part of a team and independently
• A proactive ‘want to help’ attitude
• Previous payroll and admin experience desirable
• Excellent organisational skills

What we offer in return for your hard work and commitment...

• Free Coach travel for yourself
• Complimentary coach travel for a Nominated Person
• 50% discount for friends and family on full fares on our coach services
• Company pension
• Life Assurance
• Employee Assistance Programme
• Paid annual leave
• A variety of deals and discounts via NX online portal including travel, days out, cinema, mobile, car and many more

Inclusivity is at the heart of what we do at National Express. We are a Disability Confident Committed organisation and will offer an interview to candidates with disabilities or long-term conditions who meet the minimum skills criteria for the role. If you have a disability or long term condition and need us to make any adjustments or do anything differently for your interview, please let us know below?