Administrator / Receptionist

Nicholas Associates Group Limited; Loughborough; On-site; GBP 24,000 - 33,000; Full time

Job summary

Nicholas Associates Group Limited is recruiting an Administrator / Receptionist to join our team in Loughborough on a permanent basis. The role provides general administrative and reception support to help day-to-day office activity, internal communications and events.

The position offers a salary of £28,392 per annum for 39 hours per week, with a pattern of 07:45–16:45 Monday to Thursday and 07:45–14:15 on Friday; part-time candidates are also considered.

Qualifications

• Good working knowledge of Microsoft Office, including Word, Excel and PowerPoint.
• Ability to use spreadsheets and maintain accurate records.
• Confident using IT systems and able to learn new systems.
• Good attention to detail and able to manage multiple tasks and prioritise workload.
• Professional and welcoming manner, with a friendly approach to visitors, customers and colleagues.
• Organised, accurate and able to manage a range of admin tasks.

Responsibilities

• Ordering office supplies, stationery and first aid supplies as required.
• Reception duties, including answering the telephone, greeting visitors and supporting with the visitor sign-in system.
• Monitoring, checking and distributing emails from company email addresses, including enquiries, sales and careers.
• Providing general administration support to the Production team, including scanning, filing and maintaining records.
• Supporting portals and pre-qualification documents where needed.
• Creating signage and updating notice board information.
• Issuing key lockers and fobs, maintaining the tracker and receiving items back from leavers.
• Supporting LinkedIn activity by helping to prepare and post company updates.
• Updating company presentations and business templates when required.
• Supporting long service monitoring, awards and employee engagement communications.
• Taking meeting minutes on an ad hoc basis where required.
• Supporting the booking and administration of company events.
• Arranging passenger bookings, exhibition bookings and event attendance requirements.
• Booking hotels and travel arrangements where required.

Skills

MS Office

Attention to detail

Multitasking

Communication

Organisational skills

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We're recruiting for an Administrator / Receptionist to join our well-established client in Loughborough on a permanent basis.

Salary: £28,392 per annum.

Hours: 39 hours per week working 07:45 - 16:45 Monday - Thursday and 07:45 - 14:15 Friday (part time candidates also considered).

The Role:

As an Administrator / Receptionist, you will provide general administrative and reception support for our client, helping with the smooth running of day-to-day office activity, internal communications, company events and business support tasks.

Key Responsibilities:

• Ordering office supplies, stationery and first aid supplies as required.
• Reception duties, including answering the telephone, greeting visitors and supporting with the visitor sign-in system.
• Monitoring, checking and distributing emails from company email addresses, including enquiries, sales and careers.
• Providing general administration support to the Production team, including scanning, filing and maintaining records.
• Supporting portals and pre-qualification documents where needed.
• Creating signage and updating notice board information.
• Issuing key lockers and fobs, maintaining the tracker and receiving items back from leavers.
• Supporting LinkedIn activity by helping to prepare and post company updates.
• Updating company presentations and business templates when required.
• Supporting long service monitoring, awards and employee engagement communications.
• Taking meeting minutes on an ad hoc basis where required.
• Supporting the booking and administration of company events.
• Arranging passenger bookings, exhibition bookings and event attendance requirements.
• Booking hotels and travel arrangements where required.

Essential Requirements:

• Good working knowledge of Microsoft Office, including Word, Excel and PowerPoint.
• Ability to use spreadsheets and maintain accurate records.
• Confident using IT systems and able to learn new systems where required.
• Good attention to detail and able to manage multiple tasks and prioritise workload.
• Professional and welcoming manner, with a friendly approach to visitors, customers and colleagues.
• Organised, accurate and able to manage a range of admin tasks.

About Us

We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.