School Administrator

Smile Education; Hulland; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

£100 Joining Bonus

£200 Referral Bonus

Weekly pay

Job summary

Smile Education is partnering with a welcoming primary education setting in Hull to recruit a motivated School Administrator to join the school team. You will support the leadership, staff and families in a busy office, handling calls, emails and visitor welcome, while maintaining accurate records and using school management systems.

The ideal candidate is reliable, well-organised and professional, with strong IT skills (Outlook, Word, Excel) and experience of CRM/school MIS platforms.

Qualifications

• Previous administrative or office experience.
• Experience in a school or educational setting is desirable.
• Strong IT skills and confidence using Microsoft Office (Outlook, Word, Excel).
• Experience with SIMS, Arbor or Bromcom is desirable.
• Familiarity with CRM systems, databases and records management.
• Excellent written and verbal communication skills.
• Strong organisational skills and attention to detail.
• Ability to prioritise tasks in a busy environment.
• Friendly, professional manner with staff, parents and visitors.
• Understanding of confidentiality, data protection and safeguarding.
• Ability to work independently and as part of a team.

Responsibilities

• Provide general administrative support to the school leadership and staff.
• Answer calls, respond to emails and welcome visitors to the school.
• Maintain pupil and staff records and administrative databases.
• Manage correspondence, filing, photocopying and data entry.
• Support attendance monitoring and maintain attendance records.
• Use school management systems and CRM databases to update information.
• Assist with letters, reports and school communications.
• Handle confidential information professionally in line with data protection.
• Support parents and carers with general enquiries.
• Assist with daily office operations and other duties as required.

Tools

Microsoft Office

Outlook

Word

Excel

SIMS

Arbor

Bromcom

CRM systems

Job description

Location: Hull, East Yorkshire (HU9 3TW)

Start Date: To be confirmed

Hours: To be confirmed

Pay: Market-related, depending on experience and suitability.

Keep Schools Running Smoothly – Make a Difference Behind the Scenes!

Smile Education is working in partnership with a welcoming and inclusive primary education setting in Hull, recruiting a motivated and organised School Administrator to join its dedicated school team.

This is a fantastic opportunity for an experienced administrator who enjoys working in a busy environment, supporting staff, parents and pupils, and helping ensure the smooth day-to-day running of a school.

The setting is committed to providing a positive, supportive and inclusive learning environment where children are encouraged to thrive. As part of the administration team, you will play an important role in ensuring the school office operates efficiently and that staff, families and visitors receive a professional and welcoming service.

The Role

• Providing general administrative support to the school leadership team and wider staff.
• Answering telephone calls, responding to emails and welcoming visitors to the school.
• Maintaining accurate pupil records, staff information and administrative databases.
• Managing correspondence, filing, photocopying and data entry.
• Supporting pupil attendance monitoring and maintaining attendance records.
• Using school management systems and CRM databases to update and retrieve information.
• Assisting with the preparation of letters, reports, documents and school communications.
• Handling confidential information professionally and in line with data protection requirements.
• Supporting parents and carers with general enquiries.
• Assisting with daily school office operations and other administrative duties as required.
• Following school policies, safeguarding procedures and confidentiality requirements.

The Ideal Candidate

We are looking for a reliable, professional and well-organised School Administrator who has:

• Previous experience in an administrative or office-based role.
• Experience working within a school or educational setting (desirable).
• Strong IT skills and confidence using Microsoft Office, particularly Outlook, Word and Excel.
• Experience using school management systems such as SIMS, Arbor or Bromcom (desirable).
• Familiarity with CRM systems, databases and record management.
• Excellent written and verbal communication skills.
• Strong organisational skills and attention to detail.
• The ability to prioritise tasks and manage competing demands in a busy environment.
• A friendly, professional and approachable manner when dealing with staff, parents and visitors.
• An understanding of confidentiality, data protection and safeguarding.
• The ability to work independently and as part of a team.

About the Setting & Area

The opportunity is based within a welcoming primary education setting in Hull, East Yorkshire, in the HU9 postcode area.

The school is situated within an established residential community in east Hull, serving local families and providing a learning environment focused on inclusion, pupil development and educational progress.

Hull is a vibrant city with established residential neighbourhoods, local shops, community facilities and public transport connections. The location may be suitable for candidates travelling from Hull, Hedon, Preston, Bilton, Sutton-on-Hull and surrounding areas, depending on their transport arrangements.

This is an excellent opportunity for an administrator looking to use their organisational and communication skills in a meaningful role within education.

Requirements

• Previous administrative or office experience.
• Strong IT and data-entry skills.
• Right to work in the UK.
• Enhanced DBS Certificate registered on the Update Service, or willingness to obtain one through Smile Education.
• Satisfactory professional references.
• A commitment to safeguarding, confidentiality and data protection.
• Please note: We are unable to offer sponsorship for this position.

Experience in a school office and familiarity with school management systems would be advantageous.

Registration & Compliance

At Smile Education, safeguarding is at the heart of everything we do.

Successful applicants will complete a registration appointment as part of our comprehensive compliance process. This includes verification of identity, right to work checks, relevant qualifications where applicable, enhanced DBS checks and professional references.

Our dedicated consultants will guide you through each stage and keep you informed throughout your recruitment journey.

Why Join Smile Education?

• Market-related pay, depending on experience and suitability.
• Access to temporary, flexible and long-term education opportunities.
• £100 Joining Bonus after completing your first 10 days of work.*
• £200 Referral Bonus when you recommend a friend or colleague who completes the qualifying period.*
• Weekly pay.
• Dedicated consultant support throughout your placement.
• Access to opportunities across Hull and surrounding areas.
• Opportunities to develop your administrative experience within education.
• The chance to make a meaningful contribution to the smooth running of a school.

*Bonus eligibility is subject to Smile Education's applicable terms and conditions.

Safeguarding Commitment

Smile Education and our partner settings are fully committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment.

All appointments are subject to:

• Enhanced DBS checks.
• Verification of identity and relevant qualifications, where applicable.
• Employment and reference checks.
• Right to work checks.
• Online searches for shortlisted candidates in line with Keeping Children Safe in Education guidance.

We are committed to safeguarding children. Each applicant will be expected to undertake compliance checks including Prohibited list, Barred list, DBS and Qualifications.