Administrator

Teach in Herts; Hatfield; Hybrid; GBP 18,000 - 24,000; Full time

Job summary

Teach in Herts is seeking an Administrative Support Officer for a school in Hatfield. The role involves assisting the Headteacher and School Business Manager, updating manual and MIS records, and performing front-desk duties during Monday to Friday, 8:30 to 12:30.

The successful candidate will handle general office tasks, pupil attendance, mail handling, and coordination for school visits. Responsibilities include maintaining attendance in the MIS, coordinating deliveries, processing orders in

Responsibilities

• Provide administrative support e.g., photocopying, filing, faxing, emailing, completion of routine forms.
• Update manual and computerised records/management information systems.
• Undertake reception duties, act as first point of contact in response to telephone and face-to-face enquiries, sign in visitors.
• General management of the school diary.
• First point of contact for sick pupils, liaise with parents/ carers/ staff.
• Assist with arrangements for visits (e.g., by school nurse, photographer).
• Ensure collection of attendance registers and attendance is entered in the MIS system; contact families for absent children.
• Receive deliveries and arrange secure storage of supplies.
• Process orders and raise purchase orders in Arbor Finance.
• Keep office and staff room tidy and well stocked at all times.

Job description

Monday - Friday 8.30 - 12.30

Key responsibilities

1. Provide administrative support e.g., photocopying, filing, faxing, emailing, completion of routine forms. This could be directly supporting the Headteacher and School Business Manager.

2. Update manual and computerised records/management information systems

Individuals in this role may also undertake some or all of the following:

1. Undertake reception duties, act as first point of contact in response to telephone and face-to-face enquiries, sign in visitors.

2. General management of the school diary

3. Open, sort and distribute incoming mail and post outgoing mail. To sort the admin email account, forwarding emails to relevant staff.

4. First point of contact for sick pupils, liaise with parents/ carers/ staff.

5. Assist with arrangements for visits, for example by school nurse, photographer.

6. Ensure collection of attendance registers/ensure attendance is completed in the MIS system for all classes. Contact children’s parents/carers for absent children.

7. To receive deliveries, check and arrange orderly and secure storage of supplies.

8. Undertake general financial administration such as processing orders and raising purchase orders in Arbor Finance.

9. Ensure the office and staff room are kept tidy, organised and in good order at all times, making sure there are sufficient resources available

Please note that we reserve the right to close this vacancy before the advertised closing date.