Business Administrator (Maternity Cover)

Thomas Ashton School; Greater London; On-site; GBP 21,000 - 26,000; Full time

Job summary

Thomas Ashton School is seeking a proactive receptionist/administrative assistant to manage front-of-house operations on site. You will greet visitors, handle enquiries, and ensure safeguarding and health and safety procedures are followed.

You will support clerical tasks, manage communications, and coordinate refreshments for meetings and training while maintaining relationships with staff, governors, parents and pupils.

Responsibilities

• Welcome visitors and ensure health and safety and safeguarding procedures are followed, including signing in/out and issuing badges/passes.
• Undertake reception duties, answer routine telephone and face-to-face enquiries, take messages and forward to the relevant person.
• Perform front-of-house duties, ensure meeting rooms are ready and refreshments provided for meetings and training.
• Respond to queries from pupils, parent/carers, staff and external organisations, and forward unresolved messages to the appropriate person.
• Perform word processing for letters, reports and other ICT tasks including databases, spreadsheets and presentations.
• Keep parents and visitors noticeboard up to date with event/training information.
• Open and distribute internal post and post external mail at the end of the school day.
• Provide and organise general clerical support as needed (photocopying, filing, emailing, forms, mail, correspondence).
• Develop and maintain good working relationships with governors, teachers, support staff, parents and the young people.

Job description

1. 1.Welcome visitors to the organisation, ensuring health and safety and safeguarding procedures are followed, such as thesigning in/out of a register, issuing badges/passes or escorting visitors as required.
2. 2.Undertake reception duties, answering routine telephone and face-to-face enquiries, takingmessages and forwarding them on to the relevantperson as required.
3. 3.Undertake front-of-house duties,ensuring meeting rooms are readilyavailable and refreshments are provided for allmeetings and trainingcourses.
4. 4.Respond to queries from pupils, parent/carers,staff and external organisations, and for thosethat cannot be resolved immediately, take messages and forward on to the most appropriate person as required.
5. 5.Undertake word processing including letters,reports, and work which utilises other ICT packagessuch as databases, spreadsheets, presentations.
6. 6.Responsiblefor ensuring the parents and visitors noticeboard is kept up to date with all event/training information.
7. 7.Responsible for opening and distributinginternal post and ensuring that all external post is posted at the endof the school day.
8. 8.Provide and organise general clerical support asand when needed e.g. photocopying, filing, emailing, completing forms, dealingwith mail and responding to correspondence.
9. 9. Develop and maintaina good working relationship with governors, teachers, support staff, parents & the young people.