Administrator

Julie Rose Recruitment; Greater London; On-site; GBP 19,000 - 39,000; Full time

Benefits offered by this job

Hybrid working

Job summary

Julie Rose Recruitment is seeking an Administrator to join a market leading client in London Tower Hill. This is a full-time, permanent hybrid role offering varied administrative duties and the chance to shape processes within the online team.

You will provide excellent admin support, liaise with clients on online queries, produce reports and spreadsheets, manage post and documents, and ensure service standards are met. The role offers hybrid working.

Qualifications

• Excellent verbal and written communication skills.
• Ability to organise time and prioritise workload to tight deadlines.
• Proficient in Microsoft Office Suite and data handling.
• Willingness to develop industry knowledge and adapt to processes.
• Strong internal and external relationship management.

Responsibilities

• Liaise with clients regarding online support enquiries and resolve queries promptly.
• Promote the online system and guide clients on its use.
• Set up new commercial cases and manage case data in the system.
• Produce daily, weekly and monthly reports for management and accounts.
• Deal with post, scanning, photocopying and stationery queries.
• Support telephone and email campaigns and convert potential business.

Skills

Verbal and written communication

Organisation & prioritisation

Attention to detail

Relationship building

Flexible / adaptable

Tools

Microsoft Office Suite

Job description

Administrator

Salary: up to £28,

Location: London Tower Hill

Hours: 9am to 5:15pm

Benefits: Hybrid working opportunity

JRRL have an exciting new opportunity for an Administrator to join their market leading client. This is a hybrid role and a fantastic opportunity to take on an interesting and varied role and to really make it your own. Providing excellent administrative support to the online team, you will liaise with clients regarding general on-line support enquiries and resolve queries efficiently and professionally in a timely manner. Producing accurate reports and spreadsheets for management along with carrying out general administration tasks to prescribed standards.

Duties for the Administrator:

• Liaise with clients regarding general on-line support enquiries and resolve queries efficiently, in a timely manner, escalating issues where necessary
• Promote the benefits of the on-line system and provide guidance to clients on its use
• Work within prescribed objectives and procedures ensuring that all the requirements of department guidelines, service, regulatory and technical standards are met
• Set up new commercial cases using the case management system and allocate as appropriate
• Issue standard information requests on residential and commercial cases
• Deal with incoming and outgoing post, scanning, photocopying and stationery queries
• Update and maintain database data so that systems accurately reflect current position at all times and prioritise current and potential prospects
• Deal effectively and professionally with telephone, email and mail enquiries from internal and external clients, and take actions to ensure that enquiries are handled appropriately and within service standards
• Produce daily, weekly and monthly reports to clients, management and to accounts
• Chase outstanding premiums, deal with payment queries and general account enquiries
• Deal with general client admin e.g. changing passwords and setting up new users
• Carry out proactive welcome calls for new users, arranging and carrying out demos for clients as required
• Assist in telephone and email campaigns and convert potential business
• Model and promote values in all aspects of your daily work (Integrity,- Commitment, Teamwork, Service and Leadership)
• Undertake other reasonable duties as assigned by line manager
• Assist with any ad-hoc work or projects as required by your manager
• Continual development of industry/marketplace knowledge

Person Specification for the Administrator:

• Excellent verbal and written communication skills
• Competent in using Microsoft Office Suite
• Ability to organise own time and prioritise workload to tight deadlines whilst maintaining a high attention to detail
• Ability to develop and maintain strong internal and external working relationships
• Displays a flexible, adaptable approach and always rises to new challenges
• Questions the way we operate and helps the department to work smarter not just harder
• Is aware of personal development needs and raises issues with manager to help improve effectiveness
• Takes on board comments about development needs and is always willing to learn

This role is a full-time, permanent position. The salary range reflects the candidate's level of experience. The lower end of the band is suited for individuals who may require additional training to meet the role's requirements, while the higher end is for candidates who possess the exact skills and experience outlined above.