Administrator

U816 Veolia ES (UK) Limited; Greater London; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Annual leave

Pension scheme

Employee discounts

Wellbeing resources

Volunteer day

Training & development

Job summary

Veolia is seeking an Administrator to provide comprehensive administrative support for the office and site in Aldridge, West Midlands. The role involves data entry, records management, purchasing and invoicing support, and acting as the first point of contact for visitors and enquiries.

You will work with colleagues across Finance and HR, handle day-to-day tasks, and help keep office systems running smoothly while contributing to a positive, inclusive workplace culture.

Qualifications

• Strong organisational skills and a methodical approach to managing a varied workload.
• Excellent attention to detail, particularly when handling data, records and invoices.
• Confident verbal and written communication skills, with a friendly and professional manner.
• A customer-focused approach and the ability to handle enquiries sensitively and helpfully.
• Confidence using computers and standard software packages, including Excel.

Responsibilities

• Providing day-to-day administrative support to ensure smooth office/site operation.
• Preparing and maintaining accurate records in paper and digital formats.
• Carrying out daily data-entry tasks and updating spreadsheets.
• Supporting purchasing and invoicing processes and ensuring accuracy of information.
• Responding to enquiries by phone, email and in person as a first point of contact.
• Welcoming visitors and delivering site inductions with essential information.
• Liaising with suppliers, contractors and colleagues across departments (Finance/HR).
• Maintaining office systems and performing general duties such as printing and filing.

Skills

Strong organisational skills

Attention to detail

Communication skills

Customer focus

Computer proficiency

Team player

Tools

Excel

Job description

Ready to find the right role for you? Salary: £26,436.80 per annum plus Veolia benefits Hours: 40 hours per week Location: Aldridge West Midlands WS9 8BL When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone. As an Administrator you’ll be pushing for innovative solutions to create a more sustainable future for all. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What we can offer you;

• 25 days of annual leave plus bank holidays Access to our company/people’s pension scheme Discounts on everything from groceries to well known retailers Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to 24 hour access to a virtual GP, 365 days a year, for you and family members in your household One paid days leave every year to volunteer and support your community Ongoing training and development opportunities, allowing you to reach your full potential

What you’ll be doing;

• Providing a wide range of day-to-day administrative support to help ensure the smooth running of the office and site.
• Preparing, organising and maintaining accurate records and information in both paper and digital formats.
• Completing daily data-entry tasks and updating spreadsheets, including Excel documents.
• Supporting purchasing and invoicing processes, ensuring information is recorded and processed accurately.
• Responding to enquiries by phone, email and in person, providing a helpful and professional first point of contact.
• Welcoming visitors to the site and delivering site inductions to ensure they have the information they need.
• Liaising with suppliers, contractors and colleagues across departments, including Finance and HR.
• Maintaining office systems and carrying out general duties such as printing, photocopying and filing.

What we're looking for;

• Strong organisational skills and a methodical approach to managing a varied workload.
• Excellent attention to detail, particularly when handling data, records and invoices.
• Confident verbal and written communication skills, with a friendly and professional manner.
• A customer-focused approach and the ability to handle enquiries sensitively and helpfully.
• Confidence using computers and standard software packages, including Excel.
• The ability to work independently, use initiative and contribute positively as part of a team.
• A flexible and adaptable approach, with the ability to respond to changing priorities.
• Previous experience in administration, purchasing or invoicing would be an advantage.
• Familiarity with Workday or Salesforce would also be beneficial.

We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.

Ready to see the world as we do?

Who is Veolia?

Where other people see waste, our community here at Veolia see opportunity. We’re determined to push for ecological transformation through waste, water and energy, and are committed to getting the tough jobs done. And most importantly, we see the potential of every member of our team, and are giving them the chance to realise it with us. Whether it’s their potential, their commitment or their impact, we see it all. And with our values being community spirit, responsibility, innovation, customer focus and respect they keep us focused on those who matter – all 14,000+ of our employees, our customers and our communities too.