Administrator

Veolia; Greater London; Sur place; GBP 28 000 - 34 000; Plein temps

Avantages offerts par ce poste

Annual leave 25 days

Company pension

Free physiotherapy

Retail discounts

Health and wellbeing resources

Training and development

Financial wellbeing

Résumé du poste

Veolia is seeking an Operations Administrator at our London site to support efficient, compliant administrative processes. You will manage payroll, procurement, invoicing and act as a primary contact for clients, ensuring smooth operations and accurate data.

With 40-hour weeks, you’ll engage with cross-functional teams, maintain system records, and support month-end tasks while upholding Veolia’s standards and health & safety policies. A team player with strong communication is essential.

Qualifications

• Previous administration experience; payroll, procurement and invoicing experience is essential.
• Strong team player with good communication at all levels.
• Excellent written and verbal communication.
• Ability to follow detailed processes to ensure accuracy.
• Proactive and diligent with strong time management.
• IT skills.

Responsabilités

• Ensure maximum productivity through efficient execution of duties.
• Manage works order system for seamless operations between Veolia and clients.
• Maintain system compliance and optimize workflows.
• Serve as the primary point of contact for client engagement and inquiries.
• Coordinate with technical teams for system maintenance and troubleshooting.
• Process requisitions and purchase orders, including capex orders.
• Manage supplier relationships and delivery schedules.
• Handle invoice processing, payment terms and contract administration.
• Complete month-end checks and financial documentation.
• Provide administrative and project support to the management team.
• Support depot welfare initiatives and internal communications.
• Ensure compliance with Health & Safety procedures and assist with investigations.

Connaissances

Payroll experience

Procurement experience

Invoicing experience

Team communication

IT Skills

Outils

Google Suite

Workday

Echo experience

Description du poste

Ready to find the right role for you?

Administrator

Salary: £30,784.00 per annum, plus Veolia benefits

Grade: 4.1

Hours: 40 hours per week, Monday to Friday, AM to PM

Location: Bagleys Lane, Hammersmith, SW6 2BW

What we can offer you;

• 25 days of annual leave plus bank holidays
• Access to our company pension scheme
• Free physiotherapy service
• Discounts on everything from groceries to well known retailers
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
• Ongoing training and development opportunities, allowing you to reach your full potential
• Stream - Employee financial wellbeing support: early access to your earned pay, savings, budgeting, financial coaching & rewards

When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone. As an Operations Administrator you’ll be pushing for innovative solutions to create a more sustainable future for all. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What you’ll be doing;

• Ensure maximum productivity through efficient execution of duties.
• Manage works order system for seamless operations between Veolia and clients.
• Maintain system compliance and optimize workflows.
• Serve as the primary point of contact for client engagement and inquiries.
• Coordinate with technical teams for system maintenance and troubleshooting.
• Process requisitions and purchase orders, including capex orders.
• Manage supplier relationships and delivery schedules.
• Handle invoice processing, payment terms, and contract administration.
• Complete month-end checks and financial documentation.
• Provide administrative and project support to the management team.
• Support depot welfare initiatives and internal communications.
• Ensure compliance with Health & Safety procedures and assist with investigations.

What we’re looking for;

Essential:

• Previous administration experience; payroll, procurement and invoicing experience is essential.
• The ability to work as part of a team with good communication skills at all levels is necessary.
• Excellent communication both written and verbal.
• Able to follow detailed processes to ensure accuracy of information.
• Proactive and diligent worker with a strong work ethics and excellent time management skills.
• IT Skills

Desirable:

• Experience of Google Suite & Workday.
• Echo experience

We’re proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we’re also transforming what it means to have a rewarding, purposeful career.

We’re dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles.

We’re also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.