Administrator

Mears Group; Evesham; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

25 days leave

Life assurance

Van & fuel card

Pension scheme

Job summary

Mears Group in Evesham is seeking an Administrator to support day-to-day administrative functions across operations. You will handle communications, manage purchase orders and invoices, maintain records, and ensure a high standard of customer care within a busy office environment.

The role requires experience in admin, diary management, and the ability to work to deadlines. It offers a full-time permanent contract with a salary of up to £28,186.33 plus company benefits.

Qualifications

• Experience in an administrative environment, ideally within the social housing sector.
• Experience in diary management and associated administrative tasks.
• Proven ability to manage administrative processes accurately and efficiently.
• Comfortable working to deadlines in a busy office setting.
• Strong time management, planning, and organisational skills.
• Confident using computerised systems and Microsoft Office applications.
• Excellent written, verbal, and interpersonal communication skills.
• Strong customer service ethos with a professional approach to all interactions.

Responsibilities

• Provide administrative support across property operations and internal departments.
• Coordinating the administration of asbestos works with specialist contractors from start to completion.
• Triaging jobs that fall within the scope of Awaabs Law.
• Recording and responding to client, contractor, and service user communications relating to asbestos works via telephone and email.
• Managing materials requisitions, purchase orders, and invoicing processes for repair activities.
• Inputting cost data to support the timely completion, sign-off, and billing of property work orders.
• Coordinating with operatives, supervisors, and subcontractors to support efficient turnaround of vacant properties.
• Monitoring progress of asbestos works and liaising with colleagues to ensure accurate and timely updates are shared.
• Assisting with scheduling appointments, access arrangements, and property readiness activities.
• Taking care of company assets in line with policy and reporting any damages.
• Attending meetings and training sessions as required.
• Upholding high standards of professionalism, health & safety, and customer care throughout the process.

Skills

Administrative experience

Diary management

Time management

Microsoft Office

Customer service

Tools

Microsoft Office

Job description

Annual salary: up to £28,186.33. Administrator Location: Evesham - Office based. Contract Type: Full-time, Permanent, 42.5hrs per week, Monday to Friday. Salary: £28,186.33 + company benefits.

About the Role

We’re looking for an Administrator to join our team in Evesham. You'll play a key role in supporting day-to-day administrative functions across our operations, ensuring all processes run smoothly and in line with company procedures. This role involves working closely with colleagues, clients, and service users to deliver accurate, timely and professional support. You’ll be responsible for handling communications, managing purchase orders and invoices, maintaining records, and ensuring customer experience remains central to everything we do.

Role Responsibilities

• Provide administrative support across property operations and internal departments
• Coordinating the administration of asbestos works with specialist contractors from start to completion
• Triaging jobs that fall within the scope of Awaabs Law
• Recording and responding to client, contractor, and service user communications relating to asbestos works via telephone and email
• Managing materials requisitions, purchase orders, and invoicing processes for repair activities
• Inputting cost data to support the timely completion, sign-off, and billing of property work orders
• Coordinating with operatives, supervisors, and subcontractors to support efficient turnaround of vacant properties
• Monitoring progress of asbestos works and liaising with colleagues to ensure accurate and timely updates are shared
• Assisting with scheduling appointments, access arrangements, and property readiness activities
• Taking care of company assets in line with policy and reporting any damages
• Attending meetings and training sessions as required
• Upholding high standards of professionalism, health & safety, and customer care throughout the process

Key Criteria

• Experience in an administrative environment, ideally within the social housing sector
• Experience in diary management and associated administrative tasks
• Proven ability to manage administrative processes accurately and efficiently
• Comfortable working to deadlines in a busy office setting
• Strong time management, planning, and organisational skills
• Confident using computerised systems and Microsoft Office applications
• Excellent written, verbal, and interpersonal communication skills
• Strong customer service ethos with a professional approach to all interactions
• Ability to liaise effectively with service users, colleagues, and external stakeholders via telephone and email
• Willingness to attend meetings and training sessions as required
• Commitment to maintaining high standards of health & safety and company procedures

Benefits

• 25 days annual leave plus bank holidays
• Family-friendly policies, including enhanced maternity/paternity leave
• Life assurance
• Van & Fuel card
• Refer a friend schemes
• Generous pension scheme and sick pay
• Employee Assistance Programme
• Mears Rewards - access to discounts across major retailers, including supermarkets
• Excellent training and development opportunities
• Annual Mears Fun Day (previous locations include Alton Towers and Drayton Manor)
• Volunteering leave - up to two days per year to support community initiatives

All our roles require candidates to have the entitlement to work within the UK, Mears does not currently offer visa sponsorship. To drive a Mears vehicle, you must be aged over 21 have held your licence over 3 months and have less than 9 points. Candidates should be aware that all our roles are subject to relevant Background, Identity & Security checks before commencement of employment.

At Mears Group, we are committed to fostering a diverse and inclusive environment where everyone can thrive, we are a Disability Confident employer, valuing individuality and ensuring equal opportunities for all. We proudly support the Armed Forces Covenant and are honoured to have achieved the Gold Award in the Defence Employer Recognition Scheme (ERS) to coincide with this, we hold an Endorser Award for the Career Transition Partnership, recognising our commitment to veterans transitioning into civilian careers. In our continued effort to promote social mobility, we invite applicants to voluntarily share their background information during the application stages to help us better understand the diverse experiences of our candidates. This is to ensure we are committed to improving social mobility. We use the Social Mobility Index to assess and enhance opportunities for individuals from diverse backgrounds. These questions are optional and will not impact your ability to apply.

We are the people behind the smile! At Mears we look for people who share our vision and values – to make a positive difference to the communities we serve. We do this by improving homes, improving communities and improving lives. We are proud of our business and the opportunities we provide to colleagues working across the UK. Our Values - Customers / Innovation / Teamwork / Responsibility