Administrator

Balfour Beatty plc; East Midlands; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Smart working with flexibility

25 days paid annual leave

Family friendly policies

Pension and share incentive plan

Job summary

Balfour Beatty plc is seeking an experienced HGV Scheduling Coordinator in the East Midlands. You will play a vital role in scheduling HGV maintenance and ensuring fleet compliance, operational efficiency, and audit readiness.

The ideal candidate has strong organisational and scheduling skills, experience in fleet compliance, and a proactive mindset. The position offers up to 40% remote working, 25 days paid annual leave, and various benefits.

Qualifications

• Strong organisational and scheduling skills.
• Excellent communication and stakeholder management.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Plan and schedule HGV maintenance, inspections and testing.
• Coordinate bookings with depots, drivers and operational teams.
• Manage fleet compliance systems and keep records accurate.

Skills

Strong organisational and scheduling skills

Excellent communication and stakeholder management

Ability to manage multiple priorities in a fast-paced environment

Confident using systems such as Outlook and Excel

A proactive, solutions-focused mindset

Job description

About The Role

We’re looking for an HGV Scheduling Coordinator to play a vital role in ensuring our fleet remains fully compliant, operational and audit‑ready. This is a high‑impact role where your planning, communication and attention to detail directly support safe and efficient operations.

Responsibilities

• Plan and schedule HGV maintenance, inspections and testing in line with compliance deadlines and workshop capacity
• Coordinate bookings with depots, drivers and operational teams, ensuring clear and timely communication
• Manage fleet compliance systems, keeping all records accurate, audit‑ready and up to date
• Monitor daily dashboards, identifying risks such as overdue inspections or missed appointments
• Chase and liaise with workshops and suppliers to secure bookings, results and documentation
• Quickly resolve cancellations, no‑shows and failed inspections, ensuring prompt rebooking
• Support reducing vehicle downtime (VOR) through proactive planning and scheduling
• Maintain robust audit trails aligned with DVSA, ISO and company standards
• Escalate compliance risks and work closely with operational teams to protect fleet legality
• Contribute to continuous improvement within fleet compliance processes

Qualifications

Essential

• Strong organisational and scheduling skills
• Excellent communication and stakeholder management
• Ability to manage multiple priorities in a fast‑paced environment
• Confident using systems such as Outlook and Excel
• A proactive, solutions‑focused mindset

Desirable

• Understanding of HGV or fleet compliance (DVSA, PMI cycles, tachographs, etc.)
• Experience analysing data or producing reports
• Relevant qualifications or industry knowledge

Benefits

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more

Diversity and Inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. We are also a Gold Award holder in the Ministry of Defence Employer Recognition Scheme and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long‑term health conditions to remove barriers for them in obtaining employment and we are committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.