Fleet & Plant Coordinator

Sureserve; Bathgate; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Salary £32,000 per annum

29 days annual leave incl holidays

Healthcare cash plan

Cycle to Work scheme

Electric vehicle leasing options

Sureserve Academy for career develop

Diversity & Inclusion

Job summary

Sureserve is seeking a highly organised Fleet & Plant Coordinator to support day-to-day fleet and plant operations across the business. Based at our Head Office in Bathgate, you will coordinate servicing, maintain compliance records, and assist with new starter vehicle allocations while acting as a key contact for drivers, suppliers, and internal stakeholders.

You will manage servicing schedules, vehicle allocations, and data accuracy in fleet systems, ensuring compliance and timely reporting.

Qualifications

• Experience in fleet, transport, plant, logistics, or operational coordination.
• Strong organisational skills with the ability to manage multiple priorities.
• Experience using fleet management systems and Microsoft Office, especially Excel.
• Full UK driving licence preferred.

Responsibilities

• Coordinate fleet and plant servicing, inspections, repairs, and maintenance schedules.
• Manage vehicle allocations, off-hires, replacements, and new fleet rollouts.
• Liaise with drivers, suppliers, garages, and internal departments.
• Maintain fleet records including MOTs, insurance, servicing, and driver documentation.
• Complete driving licence checks and manage grey fleet compliance.
• Administer the Motor Insurance Database (MID).
• Support compliance audits and reporting activities.
• Coordinate insurance claims, vehicle incidents, fines, and fuel card management.
• Manage toll and tunnel accounts.
• Produce fleet and compliance reports for management.
• Support new starters by arranging vehicles, trackers, livery, and system setup.
• Maintain fleet management and telematics systems, ensuring data accuracy.

Skills

Organisational skills

Attention to detail

Communication

Independent working

Full UK driving licence (preferred)

Tools

Fleet management systems

Microsoft Office / Excel

Job description

We're looking for a highly organised Fleet & Plant Coordinator to support the day‑to‑day management of our fleet and plant operations across the business. This is a varied role where you'll play a key part in keeping our vehicles compliant and operational while supporting our teams in the field.

Based at our Head Office in Bathgate, you'll coordinate servicing and maintenance, manage compliance records, support new starter vehicle allocations, and act as a key point of contact for drivers, suppliers, and internal stakeholders.

Key Responsibilities

• Coordinate fleet and plant servicing, inspections, repairs, and maintenance schedules.
• Manage vehicle allocations, off‑hires, replacements, and new fleet rollouts.
• Liaise with drivers, suppliers, garages, and internal departments.
• Maintain fleet records including MOTs, insurance, servicing, and driver documentation.
• Complete driving licence checks and manage grey fleet compliance.
• Administer the Motor Insurance Database (MID).
• Support compliance audits and reporting activities.
• Coordinate insurance claims, vehicle incidents, fines, and fuel card management.
• Manage toll and tunnel accounts.
• Produce fleet and compliance reports for management.
• Support new starters by arranging vehicles, trackers, livery, and system setup.
• Maintain fleet management and telematics systems, ensuring data accuracy.

Required Skills & Experience

• Previous experience in fleet, transport, plant, logistics, or operational coordination.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and a commitment to maintaining compliance.
• Experience using fleet management systems and Microsoft Office, particularly Excel.
• Strong communication and stakeholder management skills.
• Proactive, self‑motivated, and able to work independently.
• Full UK driving licence preferred.

What We Offer

• Salary: £32,000 per annum
• 29 days annual leave, including statutory bank holidays and our Christmas & New Year closure.
• Healthcare cash plan, Cycle to Work scheme and electric vehicle leasing options.
• An inclusive and diverse workplace culture, supported by our Gender & Equality Working Group.
• Access to the Sureserve Academy for career development and learning opportunities.

Diversity & Inclusion

Sureserve is proud to be an equal opportunities employer and is committed to creating a diverse and inclusive workplace. We welcome applications from people of all backgrounds and do not discriminate on the basis of race, ethnicity, religion, gender, gender identity or expression, sexual orientation, age, disability, or veteran status.

If you require any adjustments during the recruitment process to help you perform at your best, please contact [e-mail].

Application & Next Steps

All successful candidates will be subject to employment eligibility, right‑to‑work and criminal record checks before joining the business.