Administrator

Woolmer Hill School; Digswell; On-site; GBP 18,000 - 23,000; Full time

Job summary

Woolmer Hill School in the United Kingdom is seeking an organised Administrative Assistant to support the Headteacher and School Business Manager with clerical tasks and MIS maintenance.

You will handle reception duties, manage the school diary and mail, assist with attendance checks, process orders, and ensure office efficiency and orderly storage of supplies.

Qualifications

• Provide administrative support e.g., photocopying, filing, faxing, emailing, completion of routine forms.
• Update manual and computerised records/management information systems

Responsibilities

• Undertake reception duties, act as first point of contact in response to telephone and face-to-face enquiries, sign in visitors.
• General management of the school diary
• Open, sort and distribute incoming mail and post outgoing mail. To sort the admin email account, forwarding emails to relevant staff.
• First point of contact for sick pupils, liaise with parents/ carers/ staff.
• Assist with arrangements for visits, for example by school nurse, photographer.
• Ensure collection of attendance registers/ensure attendance is completed in the MIS system for all classes. Contact children's parents/carers for absent children.
• To receive deliveries, check and arrange orderly and secure storage of supplies.
• Undertake general financial administration such as processing orders and raising purchase orders in Arbor Finance.
• Ensure the office and staff room are kept tidy, organised and in good order at all times, making sure there are sufficient resources available

Job description

• 1. Provide administrative support e.g., photocopying, filing, faxing, emailing, completion of routine forms. This could be directly supporting the Headteacher and School Business Manager.
• 2. Update manual and computerised records/management information systems

Individuals in this role may also undertake some or all of the following:

• 1. Undertake reception duties, act as first point of contact in response to telephone and face-to-face enquiries, sign in visitors.
• 2. General management of the school diary
• 3. Open, sort and distribute incoming mail and post outgoing mail. To sort the admin email account, forwarding emails to relevant staff.
• 4. First point of contact for sick pupils, liaise with parents/ carers/ staff.
• 5. Assist with arrangements for visits, for example by school nurse, photographer.
• 6. Ensure collection of attendance registers/ensure attendance is completed in the MIS system for all classes. Contact children's parents/carers for absent children.
• 7. To receive deliveries, check and arrange orderly and secure storage of supplies.
• 8. Undertake general financial administration such as processing orders and raising purchase orders in Arbor Finance.
• 9. Ensure the office and staff room are kept tidy, organised and in good order at all times, making sure there are sufficient resources available