Administrator

Healthcare Ireland Group; Coleraine; On-site; GBP 18,000 - 22,000; Full time

Benefits offered by this job

Paid annual leave

The chance to be part of a growing HCW

Continuous professional development

Values-led culture

Opportunities for progression

Pension plan

Attractive hourly rate

Access NI fee paid for

Monthly incentives and recognition

Free parking

Job summary

Healthcare Ireland Group's Bohill Care Home in Coleraine is seeking an Administrator to support daily operations, manage resident records, and handle inquiries from residents, families and staff.

The role involves reception duties, file management, scheduling, and assisting Finance/HR teams at Head Office. 9am-5pm, Monday to Friday, with a values-led, supportive environment and opportunities for development.

Qualifications

• Experience in administration or office support.
• Strong communication skills and customer service orientation.
• Knowledge of data protection regulations and confidentiality.

Responsibilities

• Reception duties: greet visitors, answer phones, and manage email correspondence.
• Record management: maintain and update resident files, ensuring confidentiality and compliance with data protection regulations.
• Scheduling: assist in scheduling appointments, meetings, and staff rotas.
• Staff support: help manage timesheets, track attendance, and coordinate training sessions.
• Financial administration: assist with processing invoices, managing petty cash, and supporting resident billing queries.
• General office tasks: handle filing, ordering supplies, and supporting the management team with ad hoc administrative duties.

Skills

Administrative skills

Reception experience

Record management

Scheduling

Financial administration

Job description

Job Description

Do you thrive in a busy environment? Have you experience in administration and are looking to move into a role where you will gain exposure to a wide range of duties?

The Home

Grow Your Career at Bohill Care Home

Bohill Care Home is a modern, purpose-built facility located just outside Coleraine Town Centre, surrounded by stunning countryside. Our home features 80 spacious single en-suite bedrooms spread across two floors, along with beautifully maintained gardens that provide a peaceful space for residents to relax and enjoy the outdoors.

We offer specialised care across three dedicated units: Dementia Nursing, Dementia Residential, and Frail Elderly Nursing, all focused on delivering compassionate, person-centred support.

With exciting expansion plans underway, now is the perfect time to join our growing team. New developments mean new career opportunities — whether you're starting your journey in care or looking to take the next step.

The Role

Working closely with the Home Manager, you will play an essential role in supporting the daily operation of the Home by managing the administrative tasks, and also being the first port of call for residents, family members and team members with any queries they may have. As Administrator, you will also build strong relationships with the Finance, HR and Recruitment teams at Head Office, in order to meet the administrative needs of the Home.

About The Role

Main Responsibilities

• Reception duties - greet visitors, answer phones, and manage email correspondence.

• Record management - maintain and update resident files, ensuring confidentiality and compliance with data protection regulations.

• Scheduling - assist in scheduling appointments, meetings, and staff rotas.

• Staff support - help manage timesheets, track attendance, and coordinate training sessions.

• Financial administration - assist with processing invoices, managing petty cash, and supporting resident billing queries.

• General office tasks - handle filing, ordering supplies, and supporting the management team with ad hoc administrative duties.

The Benefits

• Paid annual leave

• The chance to be part of a growing Healthcare company

• Continuous professional development and training

• Values-led culture

• Opportunities for progression

• Pension plan (if applicable)

• Attractive hourly rate

• Access NI fee paid for

• Monthly incentives and recognition awards

• Free parking

This role is 9am-5pm Monday- Friday
We do not offer sponsorship for this role .

Healthcare Ireland are an equal opportunities employer and welcome applications from all suitably qualified persons.