Administrator Tlnt1_Ni

Healthcare Ireland Group; Coleraine; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Paid annual leave

Free parking

Pension plan

Job summary

Bohill Care Home, located just outside Coleraine Town Centre, is seeking an Administrator to support daily operations and act as the first point of contact for residents, families and staff. You will work closely with the Home Manager and Finance, HR, and Recruitment teams to meet administrative needs.

The role is 9am-5pm, Monday to Friday, with an emphasis on reception, records management and general admin duties.

Qualifications

• 2 years experience in an administrative or customer service role (preferred in nursing home environment).
• Educated to GCSE level or equivalent with good English and numeracy.

Responsibilities

• Reception duties - greet visitors, answer phones, and manage email correspondence.
• Record management - update resident files with confidentiality and data protection compliance.
• Scheduling - assist in scheduling appointments, meetings, and staff rotas.
• Staff support - manage timesheets, attendance, and training sessions.
• Financial administration - assist with invoices, petty cash, and resident billing queries.
• General office tasks - filing, supplies orders, and ad hoc admin duties.

Skills

Admin experience

Reception skills

Microsoft Office

Education

GCSE level

Tools

Microsoft Office

Job description

The Role

Do you thrive in a busy environment? Have you experience in administration and are looking to move into a role where you will gain exposure to a wide range of duties? The Home Grow Your Career at Bohill Care Home Bohill Care Home is a modern, purpose-built facility located just outside Coleraine Town Centre, surrounded by stunning countryside. Our home features 80 spacious single en-suite bedrooms spread across two floors, along with beautifully maintained gardens that provide a peaceful space for residents to relax and enjoy the outdoors. We offer specialised care across three dedicated units: Dementia Nursing, Dementia Residential, and Frail Elderly Nursing, all focused on delivering compassionate, person-centred support. With exciting expansion plans underway, now is the perfect time to join our growing team. New developments mean new career opportunities whether you're starting your journey in care or looking to take the next step. The Role Working closely with the Home Manager, you will play an essential role in supporting the daily operation of the Home by managing the administrative tasks, and also being the first port of call for residents, family members and team members with any queries they may have. As Administrator, you will also build strong relationships with the Finance, HR and Recruitment teams at Head Office, in order to meet the administrative needs of the Home. This role is 9am-5pm Monday- Friday We do not offer sponsorship for this role . Healthcare Ireland are an equal opportunities employer and welcome applications from all suitably qualified persons.

About The Role

Main Responsibilities

• Reception duties - greet visitors, answer phones, and manage email correspondence.
• Record management - maintain and update resident files, ensuring confidentiality and compliance with data protection regulations.
• Scheduling - assist in scheduling appointments, meetings, and staff rotas.
• Staff support - help manage timesheets, track attendance, and coordinate training sessions.
• Financial administration - assist with processing invoices, managing petty cash, and supporting resident billing queries.
• General office tasks - handle filing, ordering supplies, and supporting the management team with ad hoc administrative duties.

Benefits

• Paid annual leave
• The chance to be part of a growing Healthcare company
• Continuous professional development and training
• Values-led culture
• Opportunities for progression
• Pension plan (if applicable)
• Attractive hourly rate
• Access NI fee paid for
• Monthly incentives and recognition awards
• Free parking

Required Criteria

• Right to work in the UK.
• A minimum of 2 years experience within an administrative or customer service role (preferably a nursing home environment) is essential.
• Educated to GCSE level or equivalent standard, with a high level of English and numeracy.
• Excellent keyboard and PC skills with an excellent level of proficiency for Microsoft Office applications such as Word and Excel.
• Exceptional administration, organisation and receptionist skills.

About The Company

We are passionate about providing the highest standards of care in safe, positive and flexible environments, which enable each person who uses our services to achieve their potential. We are committed to providing each employee with a fulfilling working environment, encouraging personal and professional development. We aim to be a first class, independent organisation delivering innovative, collaborative and value for money services. Our ultimate purpose is to work with the people who use our services and their families and friends, to enable them to take control of their lives.

Company Culture

Were always on the look out for people who care, whether thats caring for our residents, or in one of our roles like laundry, kitchen, administration or maintenance. Our passionate, ever-growing team means that youll be working with people who pride themselves on the work they do. Each of our Homes and our Head Office work together to achieve something excellent that truly makes a difference in peoples lives. Caring for our residents is at the heart of all we do, and wed love to have you join the team.

Company Benefits

Healthcare Ireland Group is not just a workplace; it's a community where your work has a purpose, and your contributions are valued. If you're passionate about making a difference and are seeking a rewarding career in healthcare, we welcome you to explore opportunities with us and help continue our legacy of excellence in care .

• Retirement plan and/or pension
• Employee development programs
• Free parking
• Competitive salary
• Social Opportunities
• Employee Recognition Scheme