Administrator

Quarriers; Bridge of Weir; On-site; GBP 12,000 - 18,000; Part time

Job summary

Quarriers is hiring an organised part-time Administrator to support Countryview Short Breaks / Respite Service, ensuring a welcoming, well-coordinated and smoothly running service.

You will manage records, bookings, inquiries, basic financial tasks, meeting minutes, and ensure confidentiality. The role is office-based for 18 hours per week, spread across 3 or 4 days, with a focus on accurate administration and professional communication.

Qualifications

• Highly organized with strong attention to detail.
• Excellent written and verbal communication.
• Experience with records management and MS Office/SharePoint is beneficial.

Responsibilities

• Maintain electronic and paper records and filing systems.
• Update booking charts and communicate arrangements.
• Handle calls and inquiries from families and professionals.
• Support petty cash, invoices and basic financial admin.
• Assist with meeting minutes and service documentation.
• Log repairs and help keep the service environment organized.

Skills

Organised

Reliability

Attention to detail

Clear communication

Tools

Microsoft Word

Microsoft Excel

Outlook

SharePoint

Job description

Your new opportunity

Quarriers is hiring an organised part-time Administrator to help keep Countryview Short Breaks / Respite Service welcoming, well coordinated and running smoothly.

Countryview provides regular short breaks for children and young people aged 5–18 with learning disabilities. Our service helps young people build independence, enjoy activities and friendships, and provides valuable support to families and carers.

Working closely with the Project Manager and staff team, you will provide reliable day-to-day administrative support. This is a varied role with a meaningful contribution to the experience of the children, young people and families we support.

What you’ll do

• Maintain accurate, secure electronic and paper records, filing systems and SharePoint documents.
• Keep booking charts up to date and communicate confirmed short-break arrangements clearly and promptly.
• Respond professionally to calls and enquiries from families, carers and referring professionals.
• Support financial administration, including petty cash/Soldo records, invoices, purchases and fundraising income and expenditure.
• Assist with meeting minutes, staff paperwork, stationery orders and service documentation.
• Log maintenance and repair issues and help ensure the service environment remains organised and well supported.

Working pattern: This is permanent part time role working

18 hours per week. Flexible across 3 or 4 days. This is an office/service based role.

What you’ll bring

You will be organised, dependable and comfortable managing a range of administrative tasks. You will have strong attention to detail, clear written and verbal communication skills, and confidence using Microsoft Office, including Word, Excel, Outlook and SharePoint.

Experience of record-keeping, document management, bookings or scheduling, and basic financial administration would be valuable. Above all, you will handle confidential information responsibly and bring a professional, sensitive approach when communicating with families and carers.

Join a supportive team and use your administrative skills to make a practical difference to children, young people and families accessing Countryview’s short-break service

Please note: Quarriers cannot guarantee visa sponsorship for this role. Candidates must have the right to work in the UK or be able to secure this independently.