Office Manager

Oracle SA; Belfast City District; On-site; GBP 28,000 - 42,000; Full time

Job summary

Unknown is seeking an experienced Office Manager to join our Belfast office. The role combines office management, administration, coordination and tender support in a busy professional environment.

The successful candidate will oversee day-to-day operations, support engineering and management teams, and help ensure smooth office functioning with strong organisational and communication skills.

Qualifications

• Qualification in Business Administration, Office Management or a related discipline.
• Previous experience in an office management or senior administrative role within a professional services environment.
• Excellent organisational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• High level of accuracy and attention to detail.

Responsibilities

• Manage the day-to-day administration of the Belfast office, ensuring the office is organised, efficient and professionally maintained.
• Coordinate meetings, diaries, travel arrangements and visitor management for the management and project teams.
• Provide comprehensive administrative support, including document preparation, correspondence, filing and maintaining accurate office records.
• Assist with the preparation, formatting and submission of tender documents, proposals, presentations and other marketing material in accordance with company standards and deadlines.
• Coordinate office supplies, equipment, service providers and facilities to ensure the smooth running of the office.
• Support finance and project administration activities, including processing purchase orders, invoices, expense claims and maintaining project documentation where required.
• Provide general administrative support to HR Manager and the wider business as required.

Skills

Office Management

Administration

Communication

Time Management

Attention to detail

Customer service

Education

Business Administration

Job description

Location: Belfast, Northern Ireland. This is an office-based role.

Note: There will be no sponsorship offered for this position. Please do not apply if you need sponsorship.

About the Role

A leading multidisciplinary engineering consultancy operating across the UK and Ireland, has an opportunity for an experienced and highly organised Office Manager to join our Belfast office.

This is a varied role that combines office management, administration, coordination and tender support within a busy, professional, deadline-driven environment. The successful candidate will play a key role in ensuring the smooth day-to-day operation of the office while providing administrative support to engineering and management teams.

Key Accountabilities

• Manage the day-to-day administration of the Belfast office, ensuring the office is organised, efficient and professionally maintained.
• Coordinate meetings, diaries, travel arrangements and visitor management for the management and project teams.
• Provide comprehensive administrative support, including document preparation, correspondence, filing and maintaining accurate office records.
• Assist with the preparation, formatting and submission of tender documents, proposals, presentations and other marketing material in accordance with company standards and deadlines.
• Coordinate office supplies, equipment, service providers and facilities to ensure the smooth running of the office.
• Support finance and project administration activities, including processing purchase orders, invoices, expense claims and maintaining project documentation where required.
• Provide general administrative support to HR Manager and the wider business as required.

Qualifications & Experience

• Qualification in Business Administration, Office Management or a related discipline.
• Previous experience in an office management or senior administrative role within a professional services environment.
• Excellent organisational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• High level of accuracy and attention to detail.