Administrator

ameygroupi; Belfast; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Competitive salary and annual reviews

Career growth opportunities

Comprehensive training provided

24 days of holiday plus bank holidays

Generous pension scheme

Flexible benefit options

Exclusive discounts for leading retailers

Social impact days for volunteering

Family-friendly policies

Job summary

A leading facilities management company is seeking an Administrator for its Belfast Schools Account. This role is a 6-month fixed-term contract with potential for permanence. Responsibilities include managing records, interacting with contractors, and performing administrative tasks. Ideal candidates shall possess strong time management skills, experience with data entry, and be familiar with Microsoft Office. Full-time position at 37.5 hours per week, offering a supportive work environment and comprehensive benefits.

Qualifications

• Excellent ability to manage time-keeping and prioritise workload.
• Familiar with management systems or data entry applications.
• Experience using Microsoft packages; IT literate.
• Able to develop and maintain good working relationships.
• Previous helpdesk experience is desirable.

Responsibilities

• Logging tasks onto the CAFM System with the correct KPI.
• Interacting with contractors for job updates.
• Maintaining and updating records in management information systems.
• Undertaking general administrative duties as required.
• Sharing information internally to meet customer needs.
• Maintaining office systems in an orderly manner.
• Inputting and maintaining spreadsheets/databases/systems.

Skills

Time management

Data entry

Microsoft Office

Interpersonal skills

Helpdesk experience

Job description

We have a fantastic opportunity for Administrator to join our Belfast Schools Account in Belfast Metropolitan College – BMC titanic quarter, 7 queens Road, Belfast, BT3 9DT - This role will be 6 month fixed term contract with the view of becoming permanent.

The standard hours of work are 37.5 hours per week 8:00am - 4:00pm Monday to Friday.

Amey provides facilities and estate management services at Belfast Schools, located in the Titanic Quarter of Belfast.

The college, one of the largest further and higher education institutions in the UK, has a state-of-the-art building with a capacity of 2,500. Amey's team ensures high-quality, safe, clean, and compliant learning environments daily, enabling teachers to inspire and students to gain valuable skills and qualifications.

They work closely with clients and end-users to deliver 24/7 services with minimal disruption to the college's operations.

What you will do:

• Logging off tasks onto our CAFM System with the correct KPI and assigning it to an internal staff member or external contractor for completion
• Interact with contractor chasing updates on jobs and completion information.
• Maintain and update records within various management information systems.
• Undertake general ‘team’ administrative duties as and when required
• Distribute and share information internally to ensure customer needs are met
• Receive and disseminate information to other team members to ensure delivery
• Maintain office systems in an orderly manner
• Undertake other basic business support duties as part of a team
• Assist with the delivery of services to the client as prescribed by team leader/management
• Input to and maintain spread sheets/databases/systems and produce and collate reports
• take direction from Business Support Coordinator/Manager and senior team members
• be mostly reactive
• work as part of a team, but can also operate alone when required

What you will bring:

• Excellent ability to manage time-keeping and prioritise workload.
• Familiar with/exposure to management systems or other similar data entry and reporting database applications.
• Experience/use of Microsoft packages/IT Literate.
• Able to develop and maintain good working relationships.
• Previous helpdesk experience is desirable

We welcome applications from a diverse range of candidates. If you have most but not all these skills and experiences, we encourage you to apply, as we may be able to offer development or training to support you

Amey is committed to safeguarding and promoting the welfare of children and young people and requires all staff to demonstrate this commitment in every aspect of their work. You will be required to undergo our Access NI check before commencing employment – please let us know upfront on any queries should you have any.

At Amey, we work on long-term stable contracts so you can plan a long-term career with us. We have been awarded Platinum status by Investors in People which underscores our commitment to supporting our people across every part of our organisation, enabling them to shine. Whether you are starting your career, returning to the workplace or can bring your professional expertise and skills, there is a place for you here.

Our benefits

• Remuneration- Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions
• Career Growth:Shine in your career with advancement opportunities to roles like Senior positions.
• Training Opportunities: Unlock your potential with comprehensive training, including fully funded leadership programs tailored to your personal growth.
• Holidays -Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further days.
• Pension -Generous pension scheme, with extra contributions from Amey
• Flexible benefits– Customise your benefits with options such as insurance benefits, Cycle2Work scheme and access to discounted gym membership.
• Exclusive Discounts- Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter.
• Give Back to community- Two Social Impact Days each year, for volunteering and fundraising opportunities
• Family friendly policiesfor new parents or if you provide care for a dependant
• Membership of our Affinity Networkswho connect, support and inspire diverse communities within Amey

About Amey

We are a leading provider of full life-cycle engineering, operations, and decarbonisation solutions, for transport infrastructure and complex facilities.

Our purpose is to deliver sustainable infrastructure solutions that enhance life and protect our shared future.

Every day our teams across the UK and internationally do truly important work shaping some of the most complex environments that impact generations to come.

To find out more visit our website amey.co.uk/careers

Application Guidance and Diversity & Inclusion

At Amey we constantly evolve how we work to reflect the different needs and backgrounds of our employees. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We believe everyone deserves an opportunity to shine.

As a disability confident leader, we’re proud to guarantee applicants with a disability an interview if they meet the minimum requirements for the role.

Please contact our recruitment team at [e-mail] to discuss any access needs, reasonable adjustments or additional support that you may require at any point during the recruitment process.

Apply today

We may close this vacancy early if we receive sufficient applications. Please apply as soon as possible.