Administrative & Projects Coordinator

Creative Technology UK; Greater London; Hybrid; GBP 25,000 - 32,000; Full time

Job summary

NEP Bow Tie in London is seeking an Administrative Assistant to support the Director of Operations and the London Production Centre. The role involves office management, client-facing duties, and helping with procurement and supplier contracts.

You will be maintaining office systems, coordinating facilities and ensuring a professional, courteous presence for clients, partners and colleagues. A proactive, detail-oriented approach is essential.

Qualifications

• Client facing experience in a corporate environment.
• Excellent written and verbal communication skills.
• Able to manage time and meet tight deadlines.
• Strong organisational and prioritisation abilities.
• Reliable, self-disciplined and proactive.
• Experience with office, reception, and building management issues.
• Familiarity with H&S standards preferred; willing to learn.

Responsibilities

• Oversee office services operations records; filing, correspondence and clerical tasks.
• Coordinate supplier duties, schedule activities, and ensure timely delivery of work.
• Support facilities management and maintain common areas and meeting rooms.
• Arrange meeting rooms, organize catering, and welcome visitors professionally.
• Manage stock, procurement of office supplies, and maintain budget.
• Coordinate post, couriers, and international shipments with appropriate documentation.
• Assist with design and implementation of office policies and procedures.
• Provide administrative and project support to the Director of Operations and London Production Centre.

Skills

Client facing

Communication

Time management

Organisation

Office support

H&S awareness

MS Office (Word/Excel/Outlook/Power);

Databases experience

Tools

Microsoft Office

Job description

NEP Bow Tie in London is seeking an Administrative Assistant to support the Director of Operations and the London Production Centre. The role involves office management, client-facing duties, and helping with procurement and supplier contracts.

You will be maintaining office systems, coordinating facilities and ensuring a professional, courteous presence for clients, partners and colleagues. A proactive, detail-oriented approach is essential.