Administrative Officer

The Bartlett School of Planning UCL; London; Hybrid; GBP 35,000 - 42,000; Full time

Job summary

An established institution is seeking a dedicated Administrative Officer to provide essential support to its leadership team. This pivotal role involves managing complex schedules, ensuring effective communication, and maintaining confidentiality in sensitive situations. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills and professionalism. With ample opportunities for career development, this position is perfect for those looking to make a significant impact within university administration. Join a community committed to excellence and diversity, where your contributions will be valued and celebrated.

Benefits

41 days holiday

Additional annual leave purchase scheme

CARE pension scheme

Cycle to work scheme

On-site nursery

On-site gym

Enhanced maternity, paternity, and adoption pay

Employee assistance programme

Qualifications

• Experience supporting senior leaders and managing complex diaries.
• Knowledge of higher education is desirable.

Responsibilities

• Provide professional administrative and executive support to leadership.
• Support strategic initiatives and operational matters.

Skills

Organisation

Scheduling

Confidentiality

Communication Skills

Interpersonal Skills

Problem-Solving

Flexibility

Education

Secretarial or Administrative Qualifications

Equivalent Experience

Tools

Microsoft Office

Databases

AV Equipment

Online Conferencing Tools

Job description

Ref Number

B03-02447

Department

UCL SLASH (B03) - Administration and Business Support

Location

London

Working Pattern

Full time

Salary

£35,930-£41,255

Contract Type

Permanent

Working Type

Hybrid

Closing Date

22-May-2025

About Us

UCL’s Faculty of Laws is a dynamic, highly respected community known for its teaching and research. The Dean’s Office manages strategic leadership to ensure high-quality outcomes for students, research advances, increased revenue, and international standing.

About The Role

The Administrative Officer provides professional administrative and executive support to the Faculty’s leadership, supporting strategic initiatives and operational matters. This pivotal role offers excellent career development opportunities within university administration. Effective communication, professionalism, resourcefulness, and relationship-building skills are essential.

About You

The ideal candidate has secretarial or administrative qualifications or equivalent experience, with skills in organisation, scheduling, and confidentiality. Experience supporting senior leaders, managing complex diaries, and servicing committees is required. Knowledge of higher education is desirable.

Excellent communication skills, personal presentation, and confidence are necessary. Proficiency in English, teamwork, interpersonal skills, problem-solving, flexibility, and strong organisational skills are vital. Competence in Microsoft Office, databases, AV equipment, and online conferencing tools is required. Discretion and confidentiality are essential when handling sensitive situations.

Application Process

For the full job description and person specification, see the attached document. To apply, click ‘Apply Now’. For inquiries, contact Mujtaba Ghaus at [e-mail].

What We Offer

• 41 days holiday (27 days annual leave, 8 bank holidays, 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• CARE pension scheme
• Cycle to work, season ticket loan
• Immigration loan, relocation scheme
• On-site nursery and gym
• Enhanced maternity, paternity, and adoption pay
• Employee assistance programme

Our Commitment to Equality, Diversity, and Inclusion

As London’s Global University, UCL promotes diversity and inclusion. We encourage applications from underrepresented groups, including those from minority backgrounds, with disabilities, LGBTQI+ individuals, and women for Grade 9 and 10 roles.