Administrative Coordinator – Occupational Health (4-day week)

Optima Health; Aldermaston; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

25 Days Annual Leave + Bank Holidays

Life Assurance

Pension Scheme

Health Cash Plan

Volunteer Days

Right to Request Flexible Working From

Job summary

Optima Health in Aldermaston is seeking an Administrator to join our on-site team. You will provide a welcoming reception, support visitors for medicals or appointments, and direct them to clinicians, while also managing bookings, inquiries, and the inbox.

The role operates a 4-day week with an optional on-call rota and a salary around £25,878 per year. You will handle diary coordination, data entry, and maintain confidential records with professionalism.

Qualifications

• Administration or customer service experience essential
• IT / PC skills and experience with MS packages
• Accurate data entry and attention to detail
• Effective communication and people skills

Responsibilities

• Provide efficient day-to-day administrative support, including document management, filing and maintaining accurate databases.
• Coordinate diaries, clinics and appointments, including follow ups and vaccination programmes in line with recall schedules.
• Act as a friendly and professional first point of contact for clients, customers and colleagues via telephone and email.
• Maintain accurate and confidential occupational health records, ensuring information is regularly reviewed and updated.
• Manage incoming correspondence and support the wider administration team, including providing cover when required.
• Organise and prioritise your workload while working collaboratively with colleagues to meet departmental needs.
• Handle sensitive information with professionalism and discretion, ensuring compliance with relevant data protection, confidentiality and information governance requirements.

Skills

Administration

Customer service

MS Office

Data entry

Communication skills

Tools

MS Office suite

Job description

Optima Health in Aldermaston is seeking an Administrator to join our on-site team. You will provide a welcoming reception, support visitors for medicals or appointments, and direct them to clinicians, while also managing bookings, inquiries, and the inbox.

The role operates a 4-day week with an optional on-call rota and a salary around £25,878 per year. You will handle diary coordination, data entry, and maintain confidential records with professionalism.