Administrative Coordinator

TN United Kingdom; Glasgow; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a thriving multi-strategy hedge fund as an Administrative Coordinator in Glasgow. This pivotal role involves organizing team workloads, managing schedules, and liaising with various stakeholders. You'll support Business Development efforts, maintain essential records, and ensure smooth communication across the business. With a recently renovated workspace featuring a rooftop terrace and recreational area, this innovative firm offers a collaborative environment where your contributions will make a significant impact. If you're detail-oriented, adaptable, and ready to thrive in a fast-paced setting, this opportunity is perfect for you.

Benefits

Full medical and dental insurance

Discretionary company bonus

Holiday allowance of 25 days plus 10 bank holidays

Quarterly socials and in-office events

Qualifications

• Preferable to have an undergraduate degree.
• Strong proficiency in Microsoft Office, especially Excel and PowerPoint.

Responsibilities

• Manage diaries for internal and external stakeholders.
• Support Business Development activities and maintain records.
• Coordinate with HR and compliance teams on workflow processes.

Skills

Microsoft Office

Excel

PowerPoint

Interpersonal Skills

Attention to Detail

Communication Skills

Education

Undergraduate Degree

Job description

Social Network Login/Join

Salary: Dependent on experience

Location: Glasgow City Centre

About the Company

They are a thriving multi-strategy hedge fund managing over $11 billion in assets for their clients. Over the past 16 years, they have expanded from a single office in London to a global presence with over 350 employees across multiple countries.

Role Description

They are seeking an Administrative Coordinator to join their team. This role is pivotal in organising and managing the team's workload, meetings, and schedules, while also liaising with business and investment teams and external stakeholders. The coordinator will maintain and develop the Business Development database.

Key Responsibilities

1. Manage diaries for internal and external stakeholders
2. Support Business Development activities, including tracking and updating records and status reports
3. Create, edit, and format documents such as job specifications, meeting notes, and ad hoc reports
4. Perform data entry and classification to maintain Business Development records
5. Foster excellent relationships with business members, recruitment partners, and candidates
6. Coordinate with HR and compliance teams on workflow processes and onboarding
7. Ensure timely communication across the business and keep relevant parties informed

Skills Required

• Undergraduate degree preferable
• Strong proficiency in Microsoft Office, Excel, and PowerPoint; experience in creating and maintaining reports is preferred
• Excellent interpersonal skills with the ability to build rapport and communicate effectively at all levels
• High attention to detail and the ability to prioritise and manage multiple responsibilities accurately
• Ability to remain calm under pressure and maintain a good sense of humour
• Strong communication skills and a willingness to learn about the recruitment process

Office Location

This role is based in their Glasgow office, located in the heart of the city. The workspace has been recently renovated and features a fully stocked bar/recreational area on the top floor and a roof terrace with stunning views of central Glasgow.

Benefits

• Full medical and dental insurance
• Discretionary company bonus
• Holiday allowance of 25 days plus 10 bank holidays
• Quarterly socials and in-office events

#4676490 - Kieran McGinness