Administrative Assistant to Property Manager

Park Property Management; Glasgow; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading property management company in Glasgow is seeking an Administrative Assistant to support their Property Manager. This full-time entry-level role involves organizing property management tasks and offers training opportunities, including a Professional Diploma in Property Factoring. Ideal candidates will possess strong organizational skills, excellent communication, and a customer service-oriented approach.

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Arrange repairs and maintenance for common areas.
• Plan maintenance and manage client accounts.
• Coordinate maintenance contracts.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Confidentiality

Tools

Microsoft Office Suite

Job description

Administrative Assistant to Property Manager

Location: Glasgow, Scotland, United Kingdom

Company: Park Property Management

Employment Type: Full Time

Seniority Level: Entry level

Job Overview:

We are seeking a highly organized and proactive Administrative Assistant to support our Property Manager. The role involves assisting with daily property management tasks, with opportunities for training and career development, including enrollment in a Professional Diploma in Property Factoring and our in-house training program.

Key Responsibilities:

• Arrange repairs and maintenance for common areas
• Plan maintenance and manage client accounts
• Coordinate maintenance contracts
• Attend owners' meetings and AGMs as required
• Conduct annual site inspections
• Handle daily inquiries (excluding credit functions)
• Assist in the sale of client properties
• Update client information and newsletters
• Monitor contractor lists and ensure documentation is current
• Coordinate work with contractors
• Perform miscellaneous tasks as needed
• Maintain Health and Safety files

You will work under the guidance of an experienced Property Manager who will mentor you throughout your development.

Key Skills & Requirements:

• Strong organizational and multitasking skills
• Excellent communication skills, both verbal and written
• Proficiency in Microsoft Office Suite
• Ability to handle sensitive information confidentially
• Customer service-oriented approach
• Ability to work independently and collaboratively
• Full clean driving license

If you are detail-oriented, proactive, and eager to grow within a supportive team, we encourage you to apply.

How to Apply:

Send your CV and cover letter to [e-mail]