Administrative Assistant - Receptionist

University of Cambridge; Cambridge; On-site; GBP 22,000 - 28,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to ensure the smooth running of their Department. In this role, you will provide essential office-based support and reception duties, welcoming visitors and managing inquiries. You will play a key role in administrative tasks, including supporting teaching staff and managing departmental communications. This position offers an excellent opportunity to develop your skills in a dynamic environment while contributing to the success of the department. If you are organized, proactive, and passionate about supporting education, this role is perfect for you.

Qualifications

• Good standard of written and spoken English required.
• Competence in word processing and standard software packages is essential.

Responsibilities

• Provide reception duties and administrative support for the Duckworth laboratory.
• Assist with building inductions and maintain the card access system.

Skills

Interpersonal skills

Communication skills

Word processing

Standard software packages (Word, Excel, Outlook)

Office administrative systems

Education

GCSE level or equivalent

Tools

CUFS purchasing system

Job description

The Department of Archaeology invites applications for the post of an Administrative Assistant to provide efficient and effective office-based support and ensure the smooth running of the Department.

The post holder will be employed by the Department of Archaeology as an Administrative Assistant and Receptionist. The post holder will be based in the Henry Wellcome Building, Fitzwilliam Street, where they will provide reception duties and provide some administrative support for the Duckworth laboratory.

Reception duties include welcoming and directing visitors to the Henry Wellcome Building, answering telephone and email inquiries, dealing with the mail and maintaining notice boards. As receptionist, the post-holder liaises with cleaning and maintenance staff and supports the Facilities Managers in the day-to-day running of department buildings including placing orders on the University purchasing system CUFS, booking DHL collections and dealing with deliveries. The receptionist also assists the Facilities Manager with building inductions, maintaining the card access system and first aid supplies, as well as assisting with the administration of fieldwork risk assessments. The post-holder will make room bookings for, and provide administrative support to, Departmental Staff and act as assistant to the Teaching Administrator for all student-related issues. The Administrative Assistant supports the Teaching Administrator and Undergraduate Administrator to ensure the smooth running of teaching from admission to examination.

Administrative support for the Duckworth laboratory involves attending and taking minutes at the weekly team and termly Committee Duckworth meetings, monitoring emails, tracking applications, general administrative support and collections support, such as printing labels, setting up access cards etc.

The Department has around 35 Established University Teaching Officers and Teaching Associates, several Affiliated and Unestablished Lecturers and many specialist visiting teachers in any year. There are about 90 undergraduate students taking programmes in the department in any one year, 80 MPhil students and 80 PhD students.

Applicants should have good interpersonal and communication skills and a good standard of written and spoken English. Competence in word processing, standard software packages (e.g. Word, Excel, and Outlook) and use of computers is essential, as is knowledge of office or administrative systems and procedures. Applicants should be educated to GCSE level or equivalent qualifications with grades C or above in Maths and English.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

Closing date for applications is midnight on Thursday 29th May. Interviews will be held the week commencing 16th June.

If you have any questions about this vacancy or the application process, please contact Mrs Melanie Hugow by email on [e-mail] If you have any questions about the role, please contact Jo Osborn on [e-mail]

Please quote reference JB45831 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.